Youth Sports League Minor Athlete Media Release Form

Youth sports leagues need clear, legally sound consent when capturing and sharing images of minor athletes. Whether it's team photos, game highlights, social media posts, or sponsor materials, having proper guardian authorization protects both your organization and the families you serve.

This Youth Sports League Minor Athlete Media Release Form makes it simple to collect comprehensive media consent from parents and guardians. The form clearly outlines how images and videos will be used—from your league's website and social channels to promotional materials and sponsor recognition—so families can make informed decisions about their child's participation.

Built specifically for youth sports organizations, recreation departments, and athletic clubs, this template includes separate consent options for different media types, allowing guardians to grant broad or limited permission based on their comfort level. You can capture athlete and guardian information, specify the scope of media usage, and maintain a clear record of consent that meets your league's legal and insurance requirements.

Paperform makes managing media consent effortless. Share the form via email, embed it on your league website, or include it in your registration packet. With conditional logic, you can show follow-up questions based on consent choices, and automatic confirmations give families a copy for their records. Connect responses to Google Sheets, Airtable, or your team management software to keep everything organized by season, team, or age group.

For leagues that want to streamline the entire registration process, use Stepper (stepper.io) to automatically route completed media releases to coaching staff, create photo permission lists for volunteers, and send reminder emails to families who haven't yet submitted consent. You can even trigger different workflows based on permission levels—ensuring photographers and social media managers always know who can and cannot be featured.

This template helps youth sports organizations maintain professional standards, respect family privacy, and confidently share the moments that make youth athletics special—all while keeping consent documentation clear, accessible, and up to date.