Wellness Fair Vendor Application Form

Planning a wellness fair and need to streamline your vendor applications? This Wellness Fair Vendor Application Form template is designed specifically for gyms, fitness centers, wellness facilities, and event organizers who want to create a professional, efficient vendor onboarding experience.

Managing vendor applications can quickly become overwhelming when you're juggling emails, PDFs, payment tracking, and insurance verification. This Paperform template brings everything into one seamless workflow—vendors can select their booth size, describe their offerings, specify facility needs like electrical hookups, upload required insurance documentation, and pay their booth fee, all in a single submission.

Perfect for fitness and wellness professionals including gym owners, wellness center managers, health coaches, yoga studio operators, and event coordinators, this form automatically captures all the information you need to make informed decisions about vendor acceptance while creating a smooth experience for applicants.

With built-in conditional logic, the form adapts based on vendor selections—different booth sizes display different pricing, and electrical needs trigger additional fields. The integrated payment processing through Stripe, PayPal, or Square means booth fees are collected upfront, reducing no-shows and administrative follow-up.

Once you've collected applications, you can take your vendor management further with Stepper—automatically send confirmation emails, create vendor coordination checklists, update your event planning spreadsheets, and trigger reminder workflows as your wellness fair approaches. Everything stays connected and nothing falls through the cracks.

Whether you're organizing a small studio wellness event or a large community health fair, this template gives you the professional infrastructure to manage vendors confidently while maintaining your brand's welcoming, health-focused identity.