Wedding RSVP Form

Wedding RSVP Form Template

Planning a wedding involves juggling hundreds of details, and tracking guest responses doesn't have to be one of the stressful ones. Our Wedding RSVP Form template gives you a professional, elegant way to collect attendance confirmations, meal preferences, dietary requirements, song requests, and plus-one information—all in one place.

Why use Paperform for your wedding RSVPs?

Traditional paper RSVP cards get lost in the mail, responses arrive sporadically, and you're left manually tallying up meal counts in spreadsheets. With Paperform's wedding RSVP form, you get:

• Real-time response tracking – See who's coming the moment they submit, with all responses organized in one dashboard
• Beautiful, on-brand design – Match your wedding colors, add your engagement photos, and create an RSVP experience that feels as special as your big day
• Automatic meal counts – No more manual tallying; Paperform calculates totals instantly so you can give accurate numbers to your caterer
• Conditional logic for plus-ones – Only ask for partner details when guests indicate they're bringing someone
• Mobile-friendly experience – Guests can RSVP from their phones, tablets, or computers with an optimized experience on every device

Perfect for couples, wedding planners, and venues

Whether you're a couple planning your own celebration, a wedding planner coordinating multiple events, or a venue managing client RSVPs, this template works beautifully. Wedding planners especially love how they can duplicate the form for different clients, customize the branding in minutes, and share direct links or embed the form on wedding websites.

What makes this template special

This isn't just a basic "yes or no" form. We've built in all the details that make wedding planning smoother:

• Meal selection with multiple options – Offer entrée choices with clear descriptions so guests can pick their preference
• Dietary restrictions and allergies – Capture critical information for your caterer in a free-text field
• Song requests – Let guests contribute to the soundtrack of your night
• Plus-one management – Conditional fields appear only when needed, keeping the form clean and easy
• Special notes section – Give guests space to share well-wishes or let you know about accessibility needs

Automate your wedding workflow with Stepper

Once RSVPs start rolling in, you can use Stepper (stepper.io) to automate what happens next. Create workflows that:

• Send personalized confirmation emails with event details and directions
• Update your guest list in Google Sheets or Airtable in real time
• Alert you in Slack when VIP guests respond
• Trigger different emails for "attending" vs. "regretfully declining" responses
• Export meal counts to your caterer weekly as your deadline approaches

These automations mean less manual work and fewer things to remember during an already busy time.

Integrate with your existing planning tools

Paperform connects seamlessly with the tools couples and planners already use. Sync RSVPs to Google Sheets for easy sharing with your wedding party, connect to your CRM if you're a professional planner managing multiple weddings, or use webhooks to push data anywhere you need it.

You can also embed this form directly on your wedding website—whether it's a custom site, a Squarespace page, or a specialized wedding platform—so it feels like a natural part of your online presence rather than a generic third-party form.

Trusted by couples and wedding professionals worldwide

Paperform is used by over 500,000 teams globally and is SOC 2 Type II compliant, meaning your guest data is handled with enterprise-grade security. For wedding planners managing client information, this peace of mind matters.

Our platform includes 30,000+ designer templates, so whether you're planning a formal ballroom affair or a relaxed backyard celebration, you can customize this template to match your vision perfectly.

Get started in minutes

Simply customize the questions to match your specific event—update meal options, adjust the color scheme to your wedding palette, add your names and wedding date, and you're ready to share. You can send the form via email, text, social media, or embed it on your wedding website.

Start collecting RSVPs the stress-free way and spend more time enjoying your engagement.