Virtual Event Platform Vendor Registration Form

Streamline Virtual Event Platform Vendor Registration with Paperform

Finding the right virtual event platform partner requires detailed evaluation of technical capabilities, feature sets, and service offerings. This Virtual Event Platform Vendor Registration Form helps event organizers, enterprise teams, and agencies efficiently collect comprehensive information from platform providers to make informed procurement decisions.

Whether you're sourcing platforms for virtual conferences, hybrid events, webinars, or trade shows, this template captures everything you need: breakout room capacity, networking features, sponsor integration options, engagement analytics, pricing structures, and support services—all in one professional, branded form.

Built for Event Professionals and Procurement Teams

This template is designed for corporate event planners, marketing teams, association managers, and procurement professionals who need to:

• Pre-qualify vendors with structured questions about platform capabilities and technical specifications
• Compare offerings across multiple virtual event platform providers with consistent data
• Streamline RFP processes by collecting detailed vendor information upfront
• Ensure compliance with security, accessibility, and data protection requirements

The form guides vendors through a logical flow covering company background, platform features, integration capabilities, pricing, and case studies—making it easy to evaluate which solutions best fit your event requirements.

Customize for Your Procurement Workflow

Paperform's intuitive editor lets you adapt this template to your specific needs. Add conditional logic to show relevant questions based on event type, adjust sections to prioritize features that matter most to your organization, or integrate with your procurement tools to automatically route submissions to the right stakeholders.

Use Stepper to automate vendor evaluation workflows—automatically score responses, trigger approval chains, schedule demo calls with qualified vendors, or update your vendor management system without manual data entry.

Need vendors to sign NDAs or service agreements? Connect Papersign to send contracts for eSignature immediately after registration, keeping your entire vendor onboarding process connected and compliant.

Integrate with Your Tech Stack

Connect this form directly to your CRM, project management tools, or procurement platforms. Send new vendor registrations to Airtable for scoring, notify your team in Slack, or trigger follow-up emails based on vendor qualifications—all without writing code.

With Paperform's payment integrations, you can also collect application fees or require vendors to pay for premium listing placement, making this template work for vendor marketplaces and B2B directories too.

Trusted by procurement teams worldwide, this template helps you build a vetted roster of virtual event platform providers faster, with complete data in one place and the flexibility to adapt as your requirements evolve.