Virtual Conference Platform Exhibitor Agreement Form

Managing exhibitor relationships at virtual conferences requires clear agreements around booth setup, data ownership, and sponsorship deliverables. This Virtual Conference Platform Exhibitor Terms & Booth Setup Agreement template provides event organizers with a comprehensive solution for onboarding exhibitors, documenting technical requirements, and establishing clear expectations around lead capture and visibility guarantees.

Who This Template Is For

This form is designed for event planners, conference organizers, trade show coordinators, and virtual event platform managers who need to formalize exhibitor agreements for digital events. Whether you're running industry conferences, trade shows, career fairs, or hybrid events, this template ensures all parties understand booth specifications, data ownership policies, and sponsorship benefits before the event begins.

Why Paperform Makes Virtual Event Management Seamless

With Paperform's flexible form builder, you can customize this exhibitor agreement to match your event brand and specific requirements. The document-style editor lets you add your conference branding, include custom booth package details, and adjust terms to reflect your platform's capabilities—all without touching code.

Once exhibitors submit their agreement, Papersign (papersign.com) can transform the submission into a legally binding contract with eSignature capabilities, creating a complete audit trail for your exhibitor relationships. After acceptance, use Stepper (stepper.io) to automate your exhibitor onboarding workflow—automatically send booth setup instructions, add exhibitors to your event portal, update your CRM with exhibitor details, notify your technical team about booth requirements, and schedule kick-off calls. This end-to-end automation means your team spends less time on administrative tasks and more time creating exceptional exhibitor experiences.

What's Included in This Template

This exhibitor agreement form captures essential information including company details, booth package selection, technical specifications, branding assets, lead capture preferences, data ownership acknowledgments, sponsorship visibility expectations, and acceptance of platform terms. The form uses conditional logic to show relevant fields based on exhibitor tier and booth customization choices, ensuring a streamlined experience for all exhibitor types.

Trusted by event professionals worldwide, this template provides the foundation for transparent, professional virtual exhibitor relationships that protect both organizers and sponsors while delivering measurable event ROI.