Video Production Project Budget Template

Streamline Your Video Production Budgeting with Paperform

Whether you're pitching to a new client or planning an internal production, creating accurate video project budgets shouldn't feel like guesswork. This Video Production Project Budget Template helps production companies, creative agencies, and freelance videographers build comprehensive, professional budgets that capture every cost—from crew day rates to stock footage licenses.

Built specifically for video production workflows, this template walks you through every budget line item: director and camera operator day rates, equipment and camera rental costs, post-production hours for editing and color grading, stock footage and music licensing, and final deliverable costs. The built-in calculations give you real-time project totals as you fill in rates and quantities, so you can quickly adjust scope, communicate costs transparently with clients, and ensure nothing falls through the cracks.

Perfect for agencies, production studios, and creative teams

This template is designed for video production professionals who need to:

• Generate client-facing budget estimates that break down pre-production, production, and post-production costs clearly
• Standardize internal costing across projects so your team uses consistent day rates and pricing structures
• Plan resource allocation by forecasting crew, equipment, and post-production needs before the shoot
• Track budget vs. actuals by using the same structure for estimates and final reconciliation

Automate your production workflow with Stepper

Once you've captured budget details in Paperform, connect Stepper to automate what happens next. You can route budget approvals to producers or finance teams, generate PDF quotes to send to clients, log project costs in your accounting software, or trigger task creation in your project management tool when a budget is approved. This keeps your production pipeline moving without manual handoffs between budgeting, approvals, and kickoff.

Who this template is for

This template is ideal for:

• Video production companies creating estimates for commercial, corporate, or branded content projects
• Creative agencies with in-house video teams managing multiple client productions
• Freelance videographers and directors who need a professional budgeting tool to present to clients
• Marketing teams planning video content and need to forecast production costs internally

Paperform's intuitive doc-style editor makes it easy to customize crew roles, adjust rate cards, add your branding, and tailor the budget categories to match your production style—whether you're shooting documentaries, commercials, social content, or branded films.