Complete Vehicle Odometer Disclosure Statement Template

Federal law requires sellers to provide buyers with a written disclosure of the mileage on vehicles at the time of transfer. This Vehicle Odometer Disclosure Statement template makes it simple for auto dealerships, private sellers, and automotive businesses to create legally compliant odometer disclosure forms that protect both parties and satisfy federal and state requirements.

Built for Auto Sales & Service Professionals

Whether you're a dealership, independent auto dealer, or private seller, this template streamlines the odometer disclosure process with clear fields for seller information, buyer information, vehicle details, exact mileage readings, and critical tampering declarations. The form includes brand disclosure sections to note if the mileage exceeds mechanical limits or if the actual mileage is unknown—essential for transparency and legal compliance.

Secure Documentation with Papersign

Once submitted, you can route this disclosure statement through Papersign for secure electronic signatures from both seller and buyer, and even obtain notarization if required in your jurisdiction. This creates a complete audit trail and eliminates the need for messy paper forms that can be lost or damaged.

Automated Workflows with Stepper

Connect this form to Stepper to automatically save completed disclosure statements to your document management system, update your vehicle inventory records, trigger title transfer workflows, and notify your accounting or compliance teams—all without manual data entry.

Paperform's conditional logic ensures only relevant fields appear based on the disclosure type, while calculation fields can automatically verify VIN formats and flag inconsistencies. With SOC 2 Type II compliance and secure data handling, you can trust your sensitive vehicle and customer information is protected.

Perfect for dealerships, auto brokers, fleet managers, and anyone handling vehicle transfers, this template turns a complex legal requirement into a streamlined digital process that saves time and reduces compliance risk.