Trade Show Booth Rental Form

Professional Trade Show Booth Rentals Made Simple

Organizing your trade show presence shouldn't feel like solving a puzzle. Whether you're a marketing agency preparing for a major expo, a B2B company launching a new product, or a startup making your first industry appearance, this Trade Show Booth Rental Form streamlines the entire booking process from booth selection to installation.

Built for exhibitors who need more than just floor space

This template helps you capture every detail needed for a successful trade show setup—booth dimensions, custom graphics specifications, lighting packages, furniture add-ons, and installation services—all in one professional form. No more back-and-forth emails or missed requirements.

The form guides exhibitors through selecting the right booth size, uploading custom graphics files, choosing lighting and furniture packages, and booking installation and dismantling services. With built-in conditional logic, customers only see options relevant to their booth selection, creating a smooth, personalized booking experience.

Turn rentals into automated workflows

With Stepper, you can transform each booth rental submission into a complete workflow. Automatically create project timelines, send graphics specifications to your design team, schedule installation crews, generate invoices based on selected packages, and sync everything to your project management tools—no manual coordination required.

Need signed contracts? Connect Papersign to automatically generate rental agreements with all the booth details, pricing, and terms pre-filled, then send them for eSignature. Keep the entire paper trail connected to the original booking for seamless record-keeping.

Designed for trade show rental companies and event exhibitors

This form template is perfect for trade show booth rental companies, exhibition services providers, event production agencies, and in-house marketing teams managing their own booth inventory. With Paperform's payment integration, you can collect deposits or full payments right in the form, and use calculation fields to automatically total complex pricing based on booth size, add-ons, and service selections.

The clean, professional design ensures your form looks as polished as the booths you rent, while the flexible editor lets you customize every detail to match your brand and specific inventory. Start streamlining your trade show rentals today with Paperform.