Trade Show Booth Purchase Form

Streamline Your Trade Show Booth Sales with Paperform

Managing trade show booth sales shouldn't involve endless email chains, confusing spreadsheets, and manual payment tracking. Whether you're organizing large industry expos, regional conferences, or specialized B2B events, you need a professional booth purchase form that handles everything from location selection to add-on services in one seamless experience.

This Trade Show Booth Purchase Form template is designed specifically for event organizers, convention centers, and trade show management companies who need to sell exhibition space efficiently while providing exhibitors with a clear, branded booking experience.

What Makes This Template Perfect for Trade Show Organizers

Built on Paperform's flexible platform, this template transforms the complex process of booth sales into a straightforward checkout experience. Exhibitors can browse available booth sizes, select their preferred location tier, add essential services like electrical hookups and internet access, and purchase everything in a single transaction.

The form uses conditional logic to show relevant options based on selections—for instance, setup and teardown services only appear for applicable booth sizes, and pricing updates automatically as exhibitors add services. This creates a transparent, professional experience that reduces confusion and support requests.

With real-time calculations built in, exhibitors see their total investment update instantly as they customize their package. No more "contact us for pricing"—everything is clear, upfront, and ready to purchase.

Key Features for Event Professionals

This template includes everything you need to manage booth sales professionally:

• Booth size and location selection with different pricing tiers for premium, standard, and basic placement
• Essential add-on services including electrical packages, internet connectivity, and furniture rentals
• Setup and teardown options to offer full-service packages
• Exhibitor badge allocation to track how many team members will attend
• Built-in payment processing via Stripe, PayPal, or Square for instant deposits and full payments
• Automatic order confirmations with all booking details and next steps

For marketing agencies managing trade shows or event management companies coordinating multiple exhibitions annually, this form eliminates the back-and-forth typically required for booth sales. Exhibitors get instant confirmation, you get paid immediately, and all the critical details are captured in one organized submission.

From Booking to Showtime: Automate Your Workflow

Once an exhibitor submits their booth purchase, Paperform can trigger the workflows you need to deliver a smooth experience. Using Stepper (stepper.io), you can automatically:

• Send booth purchase details to your event management platform or CRM
• Create tasks for your logistics team to prepare electrical and internet setup
• Generate and send exhibitor badges based on the quantity allocated
• Schedule reminder emails about setup times, move-in procedures, and show schedules
• Update your booth availability tracker so you don't double-book premium spaces

This automation means your small events team can handle hundreds of exhibitors without drowning in manual data entry or coordination emails.

Built for Event Organizers Who Care About Brand Experience

Trade shows are competitive, and exhibitors have choices about which events to attend. A professional, easy-to-use booth purchase experience signals that your event is well-organized and worth the investment.

With Paperform's doc-style editor, you can add your event branding, include images of the venue floor plan, embed videos showing last year's event highlights, and customize every color and font to match your event website. The form can live on your custom domain or embed seamlessly into your existing event site.

This isn't just a functional checkout form—it's a branded experience that builds confidence and excitement for your event.

Flexible Pricing and Packages

Whether you're selling small 10x10 booths or large island exhibits, this template adapts to your pricing structure. Use Paperform's calculation fields to handle complex pricing scenarios:

• Base pricing by booth size with premium, standard, and basic location tiers
• Per-unit pricing for add-ons like electrical outlets, internet drops, or additional furniture
• Percentage-based discounts for early bird bookings or multi-booth purchases
• Tiered exhibitor badge pricing if you charge beyond a certain quantity

Everything calculates automatically, and exhibitors see a clear breakdown before they pay—creating transparency that builds trust.

Security and Compliance You Can Count On

Handling booth sales means processing significant payments and collecting business information. Paperform is SOC 2 Type II compliant with enterprise-grade security, so you can confidently collect payment details, company information, and contact data knowing it's protected.

With integration options for major payment gateways, you can accept credit cards, ACH transfers, and digital wallets, giving exhibitors flexible payment options while you maintain full control over terms, deposits, and payment schedules.

Perfect for Event Management Professionals

This template is ideal for:

• Event management companies coordinating trade shows, expos, and industry conferences
• Convention centers selling booth space for recurring or one-time events
• Industry associations organizing member exhibitions and annual conferences
• Marketing agencies managing corporate events and B2B showcases
• Venue operators offering exhibitor packages as part of event services

Whether you manage one flagship event per year or coordinate dozens of smaller shows, this template scales with your needs while maintaining the professional experience exhibitors expect.

Get Started in Minutes

Clone this template, customize the booth sizes and pricing for your specific event, connect your payment processor, and you're ready to start selling booth space. No developer required, no complex setup—just a professional booth purchase form that works as hard as you do.

Start streamlining your trade show booth sales today with Paperform's Trade Show Booth Purchase Form template.