Tenant-Landlord Security Deposit Dispute Form

Resolving security deposit disputes between tenants and landlords can be stressful and time-consuming. This Tenant-Landlord Security Deposit Dispute Form provides a structured, transparent way to document disagreements over security deposit deductions, upload supporting evidence, and request professional mediation when needed.

Whether you're a tenant challenging unfair deductions or a landlord responding to a dispute claim, this template helps both parties present their case clearly with itemized breakdowns, photo documentation, and detailed explanations. The form captures all essential information—lease details, deposit amounts, itemized deductions, damage descriptions, and supporting photos—creating a complete record for negotiation or formal dispute resolution.

Perfect for property managers, landlords, tenants, and mediation services, this form simplifies what can otherwise be a confusing back-and-forth process. By collecting structured information upfront, you can resolve disputes faster and more fairly, reducing the need for costly legal action.

With Paperform's conditional logic, the form adapts based on whether the submitter is a tenant or landlord, showing only relevant questions. Photo upload fields make it easy to provide visual evidence of property conditions, while calculation fields automatically tally disputed amounts. You can also integrate with Papersign to formalize any settlement agreements reached through the dispute process, keeping all documentation connected and legally binding.

Use Stepper to automate your dispute resolution workflow—route submissions to the appropriate party, send automatic notifications when responses are received, create tasks for follow-up, and track each case through to resolution. This template works for residential property managers, tenant advocacy organizations, mediation services, and real estate professionals who handle multiple properties and need a fair, documented process for security deposit disputes.