SSM Registered Office Change Notification Form

Stay Compliant with SSM Office Address Changes

When your Malaysian company changes its registered office address, Section 54 of the Companies Act 2016 requires you to notify the Companies Commission of Malaysia (SSM) within 14 days. Missing this deadline can result in penalties and compliance issues that affect your business operations.

This SSM Registered Office Change Notification Form helps Malaysian businesses, company secretaries, and corporate service providers manage this critical compliance requirement efficiently. Instead of manually filling out paper forms or navigating complex government portals, you can collect all necessary information in one streamlined process.

Built for Malaysian regulatory requirements

The form captures all essential information SSM requires: company registration details, old and new registered office addresses, effective dates, and authorised signatory information. It includes fields for your SSM registration number, company name, and ROC/ROB number, ensuring nothing is missed during the notification process.

Whether you're a company secretary handling multiple corporate clients, an SME owner managing your own compliance, or a corporate services firm processing office relocations, this template provides a clear, professional structure that matches SSM's documentation requirements.

Automate your compliance workflow with Stepper

Beyond collecting information, you can connect this form to Stepper to automate your entire notification workflow. Set up automated reminders before the 14-day deadline, trigger document preparation workflows, send notification emails to stakeholders, and maintain a complete audit trail of all office change notifications.

Stepper can also help you:

• Route submissions to the responsible company secretary for review
• Generate SSM submission documents automatically
• Update your internal company registers
• Sync changes to your accounting or CRM systems
• Track compliance deadlines across multiple entities

Secure, compliant and audit-ready

Paperform is SOC 2 Type II compliant with data residency controls, making it suitable for handling sensitive company information. Every submission is timestamped and stored securely, giving you a complete audit trail for regulatory purposes. With conditional logic, you can show or hide fields based on company type or specific circumstances, making the form adaptable to different scenarios.

For corporate service providers and company secretaries managing multiple clients, Paperform's Agency+ plan lets you create separate workspaces for each client while maintaining centralised oversight—perfect for firms handling dozens or hundreds of company registrations.

Start your SSM office change notification process today and stay ahead of your compliance deadlines.