South African Rental Lease Agreement Form

Streamline your rental agreements with a compliant South African lease form

Managing rental properties in South Africa requires navigating a complex regulatory landscape—from the Rental Housing Act to Consumer Protection Act provisions. This South African Rental Lease Agreement Form is designed specifically for landlords, property managers and letting agents who need a professional, legally sound solution that captures all essential tenant information, authorizes TPN credit checks, and ensures compliance with local housing regulations.

Built for South African property professionals

Whether you're a property manager handling multiple units, an independent landlord, or a letting agency onboarding new tenants, this template streamlines the entire leasing process. The form captures comprehensive tenant details, employment and income verification, emergency contacts, and rental history—all structured to support responsible tenant screening and meet South African regulatory requirements.

The built-in TPN (Tenant Profile Network) credit check authorization clause ensures you can conduct proper affordability assessments while respecting POPIA data protection standards. Deposit terms, monthly rental amounts, lease periods and payment details are captured clearly, reducing disputes and administrative back-and-forth.

From submission to signed lease with Papersign

Once a prospective tenant submits the form, you can use Papersign to convert the details into a formal lease agreement document and send it for secure eSignature. This keeps everything connected—from initial application through to signed contract—creating a clean audit trail and eliminating the need for printing, scanning or chasing signatures.

Automate your property workflows with Stepper

Connect this form to Stepper to trigger your full onboarding workflow automatically. When a new application comes in, Stepper can notify your team, initiate the TPN credit check, update your property management system, schedule move-in inspections, and send welcome packs—all without manual intervention. For agencies managing multiple properties, this level of automation transforms administrative overhead into a smooth, professional tenant experience.

Why Paperform for South African rental agreements?

Paperform is trusted by property professionals worldwide for creating on-brand, compliant forms that convert. This template is SOC 2 Type II compliant, ensuring your tenant data is handled securely. With conditional logic, you can tailor questions based on tenant type (individual, company, foreign national), and integrated payments mean you can collect holding deposits or application fees directly through the form.

Whether you're a small-scale landlord in Cape Town, a property management firm in Johannesburg, or a letting agent in Durban, this form gives you a professional, efficient foundation for your rental process—keeping you compliant, organised, and ready to scale.