School Uniform Order Form

Getting your kids ready for the school year shouldn't mean juggling multiple spreadsheets, email chains, and payment methods. This school uniform order form template brings everything together in one smooth experience—from selecting the right sizes and styles for each grade level to applying sibling discounts and processing payments instantly.

Built for schools, loved by parents

Whether you're a school administrator managing hundreds of uniform orders each term, or a uniform supplier serving multiple schools, this template turns a traditionally cumbersome process into something parents can complete in minutes. Parents can see exactly what their child needs based on grade level, add items for multiple children, review bundle discounts in real time, and pay securely—all without leaving the form.

Grade-specific requirements that adapt automatically

Different grades often have different uniform requirements—polo shirts for primary students, button-downs for secondary, specific PE kits for certain year groups. This template uses conditional logic to show families exactly what their child needs based on the grade they select, eliminating confusion and reducing order errors. No more wondering whether Year 3 needs the navy or burgundy jumper—the form guides them to the right items every time.

Sibling discounts calculated on the fly

Families with multiple children shouldn't have to fill out separate forms or email back and forth about bulk discounts. This template includes built-in calculations that automatically apply sibling bundle discounts as parents add items for additional children, with the updated total displaying before checkout. It's a simple touch that makes the experience feel thoughtful and saves families money.

Sizing guidance and exchange policies upfront

One of the biggest pain points in uniform ordering is getting sizes wrong. This form template lets you include sizing charts, measurement guides, and fit tips right alongside each product, reducing returns and exchanges. You can also embed your exchange and return policy directly in the form, with a required acknowledgment checkbox, so everyone's on the same page before the order is placed.

Payments, inventory, and order management in one place

Because Paperform includes native payment processing via Stripe, PayPal, Square and more, you can accept orders and payments in a single workflow. Use the built-in product fields to manage inventory, set stock limits, and even offer optional add-ons like name labels, spare shorts, or house badges. Every submission includes the full order details, payment confirmation, and customer information, ready to fulfill or sync into your existing systems.

Automate fulfillment with Stepper

Once an order comes in, you can use Stepper (stepper.io)—Paperform's AI-native workflow builder—to automatically route orders to your warehouse or uniform supplier, update inventory spreadsheets, send confirmation emails with sizing reminders, and even create packing slips. For schools managing multiple suppliers or distribution dates, Stepper keeps everything coordinated without manual data entry.

Perfect for schools, uniform suppliers, and PTAs

This template is ideal for:

• School administrators and bursars managing term-by-term uniform sales and pre-orders
• Uniform suppliers and retailers serving multiple schools with customized order forms
• PTAs and parent groups running second-hand uniform shops or fundraising apparel sales
• Sports clubs and academies offering team kit and branded merchandise to members

Trusted, secure, and easy to customize

Paperform is SOC 2 Type II compliant and trusted by schools and education organizations worldwide. You can customize every element of this form—add your school crest, adjust house colors, change product names and pricing, or add fields for personalization like embroidered initials. The doc-style editor makes it easy to update term by term without needing a developer.

Whether you're taking pre-orders for new starters, running an ongoing uniform shop, or coordinating back-to-school sales, this school uniform order form template gives you a professional, parent-friendly experience that gets orders right the first time and keeps everyone happy.

Start with this template, connect your payment account, and you're ready to take orders in minutes.