School Field Trip Approval Form

Streamline Your School Field Trip Approvals with Paperform

Planning a field trip shouldn't mean drowning in paperwork. Whether you're a K-12 teacher organizing an educational excursion or a school administrator managing multiple trip requests, this School Field Trip Approval Form template helps you collect all the essential information in one organized, professional submission.

Built for educators who need clear, efficient approval workflows

This template is designed for teachers, department heads, and school administrators who need to document field trip plans thoroughly while keeping the approval process moving. Instead of chasing down details via email or deciphering handwritten forms, you'll capture everything from educational objectives and destination logistics to cost breakdowns and chaperone assignments in a structured, easy-to-review format.

The form includes dedicated sections for:

• Trip details and destination information with dates, times, and locations
• Educational objectives aligned to curriculum standards
• Cost analysis including transportation, admission, and per-student fees
• Chaperone assignments and supervision ratios
• Risk assessment covering transportation, activity, and supervision considerations
• Principal sign-off with digital signature capture

Why Paperform makes field trip management easier

With Paperform's conditional logic, you can show or hide sections based on trip type—overnight trips can trigger additional accommodation questions, while local excursions keep the form streamlined. Once submitted, use Stepper (stepper.io) to automate your approval workflow: route submissions to department heads first, then to principals, send automatic status updates to teachers, and notify all parties when trips are approved.

Need parent permission slips next? Connect this approval form to a parent consent workflow, and use Papersign (papersign.com) to collect legally binding eSignatures from administrators and parents alike—keeping your entire field trip process digital, trackable, and compliant.

Whether you're in K-12 education, private schools, or educational programs, this template gives you the professional, organized approach to field trip approvals that keeps everyone informed and your students safe.