Remote Worker Home Office Expense Reimbursement Request

Streamline Remote Worker Expense Reimbursements with Tax-Compliant Documentation

Managing home office expense reimbursements for remote workers can be complex, especially when you need to stay compliant with HMRC (UK) and IRS (US) tax regulations. This Remote Worker Home Office Expense Reimbursement Request form is designed specifically for businesses with distributed teams who need a professional, compliant way to process equipment purchases, home office setup costs, and ongoing remote work expenses.

Whether you're a growing startup supporting your first wave of remote hires, an HR team at a mid-sized company managing dozens of reimbursement requests each month, or a finance department ensuring every claim meets tax authority requirements, this template gives you everything you need in one organised form.

What makes this template ideal for remote work reimbursements?

This form captures all the essential details tax authorities require: expense categorisation, business use percentage, receipt uploads, and clear documentation of what was purchased and why. It separates one-time equipment purchases from recurring expenses, calculates reimbursement amounts automatically, and ensures your team submits complete requests the first time—saving your finance team hours of back-and-forth.

The conditional logic adapts the form based on expense type, showing relevant fields for equipment tracking, tax documentation requirements, and approval routing. You'll get clean, structured data that's ready for your accounting system and audit trail.

Automate approval workflows with Stepper

Connect this form to Stepper to automatically route reimbursement requests to the right manager based on amount or department, send approval notifications, update your accounting software, and trigger payment processing. You can build multi-step workflows that keep finance, HR, and employees in the loop without manual coordination.

Built for finance teams who care about compliance

Perfect for HR managers, finance controllers, operations teams, and accountants supporting remote workforces across the UK, US, and beyond. This form helps you maintain consistent documentation, reduce reimbursement processing time, and ensure every claim has the backup you need for tax season or audits.

Start with this template and customise expense categories, approval thresholds, and tax documentation requirements to match your company's remote work policy. With Paperform, you get a professional reimbursement process that works as hard as your distributed team.