Real Estate Notarization Request Form

Real Estate Notarization Request Form

When you're closing on a property, the last thing you need is delays or confusion around notarization. This Real Estate Notarization Request Form template from Paperform streamlines the entire process, helping notary services, title companies, real estate attorneys, and settlement agents collect all the essential information upfront—so signings happen smoothly, on time, and fully compliant.

Built for real estate professionals and notary services

Real estate transactions involve multiple parties, tight timelines, and high-value documents that must be executed correctly. This template is designed specifically for:

• Notary public services managing real estate closings and property transfers
• Title companies and escrow officers coordinating signing appointments
• Real estate attorneys handling purchase agreements, deeds, and mortgage documents
• Mobile notary services offering on-site signing at homes, offices, or closing facilities

The form captures everything you need in one submission: client contact information, property details, document types, signing location preferences, witness requirements, and urgency flags for rush closings.

What makes this template work

The form guides clients through a clear, professional intake process that mirrors real-world closing workflows. It collects:

• Client and property information including all parties to the transaction
• Specific document types being notarized (deeds, mortgages, powers of attorney, affidavits)
• Scheduling preferences with date, time, and location flexibility
• Witness requirements to ensure compliance with state regulations
• Urgent service requests for same-day or expedited closings
• Special instructions for complex signings or accessibility needs

Conditional logic shows relevant fields based on document types and urgency, keeping the form focused and efficient. Once submitted, you can use Stepper (stepper.io) to automatically route requests to the right notary, send calendar invites, trigger SMS reminders, and update your scheduling system—no manual coordination required.

Why Paperform for notary services

Paperform is trusted by legal and professional services firms because it combines brand-forward design with secure, compliant data handling. The form can be embedded on your website, shared via link, or accessed through a custom domain. It's SOC 2 Type II certified and supports the compliance standards real estate professionals require.

With built-in payment integration, you can collect notarization fees, travel charges, or rush service premiums directly in the form using Stripe, PayPal, or Square. And if your workflow includes contracts or service agreements, connect Papersign (papersign.com) to turn submissions into eSignature-ready documents that complete the loop from request to executed agreement.

Whether you're a solo mobile notary or a title company managing dozens of closings each week, this Real Estate Notarization Request Form template gives you a professional, scalable intake system that works as hard as you do.