Real Estate Closing Cost Negotiation Form

Streamline Your Real Estate Closing Cost Negotiations

Closing cost negotiations can be one of the most complex aspects of a real estate transaction. This Real Estate Closing Cost Negotiation Form template helps buyers, sellers, real estate agents, and brokers work through the financial details with clarity and precision.

Whether you're a real estate agent managing multiple transactions, a broker coordinating between parties, or a property manager facilitating sales, this form provides a structured framework for documenting cost allocations, reviewing lender fees, comparing title companies, and submitting concession requests.

Built for Real Estate Professionals

This template is designed specifically for:

• Real estate agents managing buyer-seller negotiations
• Brokers coordinating transaction details across teams
• Property managers overseeing property sales
• Real estate attorneys reviewing closing cost breakdowns
• Buyers and sellers seeking transparent cost allocation

What Makes This Template Powerful

The form walks through every critical component of closing cost negotiations:

• Transaction details capturing property information and parties involved
• Buyer-seller cost allocation for clear documentation of who pays what
• Lender fee review to evaluate and compare financing costs
• Title company comparison to ensure competitive pricing
• Concession requests with detailed justification and amounts
• Supporting documentation upload for estimates and quotes

Automate Your Real Estate Workflows with Paperform

This template integrates seamlessly into your existing real estate operations. Use Paperform's conditional logic to show different sections based on whether the submitter is a buyer, seller, or agent. Connect submissions directly to your CRM like HubSpot or Pipedrive to keep all transaction details organized.

Want to take automation further? Connect this form to Stepper to automatically route closing cost proposals to the appropriate parties, send email notifications when concessions are requested, or create tasks in your project management system when reviews are needed. You can even trigger document generation workflows that create official negotiation summaries from each submission.

For transactions requiring signatures on negotiated terms, integrate Papersign to convert approved closing cost allocations into signed agreements, keeping everything linked to the original negotiation form for a complete audit trail.

Professional, Branded Experience

Customize this template to match your real estate brand with your logo, colors, and fonts. Embed it on your website, share it via custom domain, or send it directly to clients. The clean, professional layout ensures all parties can easily review and submit their closing cost preferences, making negotiations smoother and more transparent for everyone involved.