Property Management Employee Screening Authorization Form

Property management companies need reliable, trustworthy team members who will represent their brand professionally and handle tenant relationships with care. Before making hiring decisions, conducting thorough employee screening is not just best practice—it's essential for protecting your properties, residents, and business reputation.

This Property Management Employee Screening Authorization Form provides a compliant, comprehensive consent document that authorizes background checks, criminal history verification, eviction record searches, and reference releases. Built specifically for property management firms, real estate companies, and facilities management organizations, this template streamlines your pre-employment screening process while ensuring you have proper legal authorization.

Why Property Management Screening Matters

Property management employees often have access to tenant units, financial information, and sensitive property data. Whether you're hiring leasing agents, maintenance technicians, property managers, or administrative staff, thorough screening helps you:

• Verify criminal history to ensure candidates don't pose safety risks to residents or properties
• Check eviction records to confirm housing payment history and rental responsibility
• Contact references to validate work history, reliability, and character
• Maintain compliance with Fair Housing laws and Equal Employment Opportunity requirements
• Protect your reputation by building a team residents can trust

How Paperform Streamlines Your Hiring Workflow

With Paperform, you can embed this screening authorization directly into your hiring pipeline—no printing, no scanning, no chasing down wet signatures. Candidates complete the form online with full legal consent, and submissions automatically flow into your HR system.

Use conditional logic to show different sections based on position type (maintenance staff might need additional motor vehicle record checks, for example). Connect the form to your ATS or CRM via native integrations, or use Stepper (stepper.io) to automatically trigger your background check provider when a candidate submits their authorization.

Need candidates to sign the authorization? Send completed submissions through Papersign (papersign.com) for legally binding eSignatures, creating a complete audit trail from application through final screening approval.

This template gives property management companies, real estate agencies, and facility management firms a professional, compliant foundation for employee screening—built on Paperform's secure, SOC 2 Type II certified platform trusted by over 500,000 teams worldwide.