Professional Association Conference Exhibitor Application Form

Managing exhibitors and sponsors for a professional association conference requires attention to detail, clear pricing structures, and flexibility for different sponsorship levels. This Professional Association Conference Exhibitor Application Form template helps event organizers collect all necessary information from prospective exhibitors while offering member discounts, continuing education credit sponsorship opportunities, and networking event hosting options.

Whether you're organizing an annual industry conference, regional meeting, or specialized symposium, this form template makes it easy for exhibitors to select their booth preferences, sponsorship packages, and add-on opportunities—all while automatically calculating totals based on member status and selections.

The form captures essential company information, exhibitor needs (booth size, location preferences, electrical requirements), sponsorship tier selection, and special opportunities like continuing education credit sponsorship or hosting networking events. Conditional logic ensures exhibitors only see relevant options based on their selections, creating a streamlined experience.

Perfect for professional associations, trade organizations, medical associations, legal societies, engineering groups, and any membership-based organization hosting conferences with exhibitor programs. The form supports complex pricing scenarios including member vs. non-member rates, early bird discounts, and tiered sponsorship packages.

Paperform's built-in payment processing through Stripe, PayPal, or Square means you can collect booth deposits or full payments directly through the form. Need to send exhibitor contracts for signature after approval? Connect this form to Papersign to automatically generate and send exhibitor agreements for eSignature, keeping all documentation linked to the original application.

Want to automate your exhibitor onboarding workflow? Use Stepper to automatically send booth assignments, exhibitor kit information, shipping instructions, and event details based on the sponsorship level selected—no manual follow-up required.