Police Station Found Item Report Form

Streamline Found Property Management for Law Enforcement

Managing found items is a critical administrative function for police departments and law enforcement agencies. This Police Station Found Item Report Form provides a standardized, professional solution for documenting found property, maintaining chain of custody, and facilitating the return process—all while meeting compliance and evidence management requirements.

Built for Law Enforcement Workflows

Whether items are turned in at the front desk, discovered during patrol, or collected as part of an investigation, this form captures all essential details: finder information, officer details, item descriptions with photographs, location data, and proper classification (lobby holding vs. evidence room). The structured format ensures consistency across shifts and officers while reducing paperwork errors.

Key features for police departments:

• Chain of custody documentation with officer badge numbers and timestamps
• Clear distinction between general lost property and items requiring evidence room storage
• Photo upload capabilities for visual records
• Property release protocol tracking with release authorization fields
• Conditional logic that adapts questions based on item type and value

How Paperform Enhances Evidence Management

Paperform's flexible form builder lets you create professional, compliant forms that match your department's procedures exactly. The doc-style editor makes it simple to update fields, add department logos, and customize workflows without IT assistance.

Integration with your existing systems: Connect this form to your records management system, property tracking spreadsheet, or notification workflows using Stepper (stepper.io). Automatically route high-value items for supervisor review, send notifications to evidence custodians, or create follow-up tasks for property officers—all triggered by form submissions.

Security and compliance: With SOC 2 Type II compliance, role-based permissions, and secure data handling, Paperform provides the trust and audit trails that law enforcement workflows demand. Store submission data securely and maintain detailed logs of who accessed what information and when.

Improve Citizen Service and Accountability

Faster, more accurate found property reporting means better service to your community. Citizens who lose valuables get clear information about the recovery process, while your department maintains professional documentation that protects officers and demonstrates accountability.

Whether you're a small municipal police department or a larger law enforcement agency, this template gives you a foundation to digitize property management, reduce administrative burden, and ensure nothing falls through the cracks.