Point-of-Sale System Agreement

Streamline Your POS System Agreements with Paperform

Setting up a point-of-sale system is a significant investment for any retail or hospitality business. A Point-of-Sale System Agreement ensures both vendors and buyers have clear expectations around hardware, software licensing, payment processing fees, training, support, and pricing—all documented in one professional form.

This POS system agreement template is designed for retail stores, restaurants, cafes, salons, and service businesses looking to formalize their technology partnerships. Whether you're a POS vendor onboarding new clients or a business owner evaluating system providers, this template creates a transparent foundation for your relationship.

Why use Paperform for your POS agreements?

Paperform transforms complex legal agreements into clean, professional forms that clients can complete online. With conditional logic, you can show or hide sections based on the client's needs—such as optional hardware bundles, payment processing tiers, or training packages. Calculation fields automatically compute monthly fees, setup costs, and total contract value, giving both parties instant clarity on pricing.

Once submitted, integrate with Papersign to turn the completed agreement into a legally binding contract with eSignatures from both parties. All documents remain linked to the original form submission, creating a complete audit trail. Use Stepper to automate what happens next: send welcome emails, provision user accounts, schedule training sessions, and notify your implementation team—all triggered automatically from a single form submission.

For POS vendors, IT consultants, and payment processing companies, this template helps you standardize your sales process, reduce back-and-forth negotiations, and get clients onboarded faster. For business owners, it provides transparency into exactly what you're purchasing, what's included, and what ongoing costs to expect.

Trusted by professional services firms worldwide, Paperform is SOC 2 Type II compliant and GDPR ready, making it the ideal platform for collecting sensitive business information and formalizing commercial agreements.