Pilates Studio New Client Intake Form

Welcome to Your Pilates Journey: A Smart Intake Solution for Studios

Starting a Pilates practice should feel empowering, not overwhelming. For Pilates studio owners, instructors, and wellness professionals, gathering thorough client information before that first session is essential—but it shouldn't require endless paperwork or multiple follow-up emails.

This Pilates Studio New Client Intake Form is designed specifically for boutique fitness studios, Pilates instructors, and wellness centers that want to deliver personalized, safe, and effective sessions from day one. Built with Paperform, it replaces clunky PDFs and clipboards with a streamlined, on-brand digital experience that clients can complete from their phone before they ever walk through your door.

Why Pilates Studios Need a Dedicated Intake Form

Pilates is deeply personal. Unlike generic gym workouts, it requires understanding each client's body, history, goals, and limitations. Whether you're teaching mat classes, reformer sessions, or pre/postnatal Pilates, you need to know:

• Movement history: Has your client done Pilates before? Are they reformer-ready, or do they need foundational mat work first?
• Physical considerations: Do they have back pain, recent injuries, or chronic conditions that require modifications?
• Special circumstances: Are they pregnant, postpartum, or managing a health condition that impacts their practice?
• Goals and expectations: Are they focused on core strength, flexibility, rehabilitation, or stress relief?

This form captures all of that—and more—so you can design sessions that are safe, effective, and aligned with each client's needs.

What's Inside This Template

This template includes:

• Personal and contact information to keep your records organized
• Fitness and Pilates experience questions to understand their background and reformer familiarity
• Detailed health and injury history, including back pain, surgeries, and chronic conditions
• Pregnancy and postpartum screening with conditional questions that appear only when relevant
• Core strength and flexibility self-assessment to set a baseline
• Goals and expectations to align on what success looks like
• Class package and scheduling preferences so you can convert interest into bookings
• Liability waiver acknowledgment to protect your business
• Emergency contact information for safety

The form uses conditional logic throughout—questions about pregnancy only appear if relevant, and follow-up questions adapt based on previous answers. This keeps the experience feeling personal and efficient, never overwhelming.

Built for Fitness Professionals Who Care About Client Experience

If you're running a Pilates studio, personal training business, or wellness center, you know that first impressions matter. This form helps you create a warm, professional onboarding experience that:

• Saves time: Clients complete it before their first session, so you can spend studio time teaching, not taking notes.
• Builds trust: Thoughtful questions show you care about safety, personalization, and results.
• Reduces liability: Clear health screening and waiver language protect your business.
• Increases conversions: Integrated package selection lets clients choose and pay for their preferred class series right inside the form.

Perfect for Reformer Studios, Mat Classes, and Specialty Pilates

Whether you specialize in classical Pilates, contemporary reformer work, pre/postnatal sessions, or rehabilitation-focused classes, this template adapts to your studio's unique approach. It's ideal for:

• Boutique Pilates studios offering group reformer or mat classes
• Private instructors working one-on-one or in small groups
• Wellness centers incorporating Pilates into broader fitness or physical therapy programs
• Prenatal and postnatal specialists who need detailed pregnancy and postpartum screening
• Rehabilitation-focused practitioners working with clients recovering from injury or managing chronic pain

Automate Your Studio Workflows with Stepper

Once a client submits their intake form, the real magic happens. With Stepper—Paperform's AI-native workflow builder—you can automatically:

• Send a personalized welcome email with studio policies, what to bring, and parking instructions
• Create a client profile in your CRM or studio management software (like Mindbody, Pike13, or Mariana Tek)
• Assign clients to the right class level based on their experience and health screening
• Notify instructors of any important health considerations before the first session
• Trigger follow-up sequences to check in after their first class and encourage package upgrades

This means less admin work for you, and a seamless, professional experience for your clients—from intake to their first plank.

Flexible, On-Brand, and Easy to Customize

Built with Paperform's intuitive editor, this template is fully customizable. You can:

• Match your studio's branding with custom fonts, colors, and your logo
• Add or remove questions based on your specific needs (e.g., add questions about osteoporosis, scoliosis, or diastasis recti)
• Embed it on your website or share it via a branded link in booking confirmations
• Accept payments for intro packages, memberships, or class series directly within the form using Stripe, PayPal, or Square
• Integrate with your tools: Send data to Google Sheets, Airtable, Mailchimp, or your favorite CRM

Trusted by Wellness Professionals Worldwide

Paperform is trusted by over 500,000 teams worldwide, including fitness studios, wellness centers, and independent instructors who need professional, secure, and conversion-friendly forms. With SOC 2 Type II compliance and GDPR readiness, you can collect sensitive health information with confidence, knowing your clients' data is protected.

Get Started in Minutes

Ready to streamline your intake process and create a better first impression? Start with this template, customize it to match your studio's vibe and services, and start collecting client information that actually helps you teach better. No coding, no complexity—just smart forms that work as hard as you do.