Performance Ranking System Complaint Form

Fair Performance Reviews Start With Your Voice

Forced distribution ranking systems—where a fixed percentage of employees must be rated as underperformers regardless of actual performance—can create serious workplace issues. If you believe your organization's performance ranking system is unfair, damages team morale, or discourages collaboration, this Performance Ranking System Complaint Form gives you a structured, confidential channel to raise your concerns.

Why This Template Matters

Performance management should motivate and develop employees, not pit them against each other. When ranking systems force managers to label high performers as average or arbitrarily assign low ratings to meet quotas, it can:

• Undermine trust in leadership and HR processes
• Damage morale across teams and departments
• Discourage collaboration as colleagues compete for limited top ratings
• Create bias and inequity in how ratings are distributed
• Drive away top talent who feel undervalued

This form template helps HR teams, employee relations specialists, and people operations leaders collect detailed, actionable feedback about ranking system concerns—giving employees a voice and helping organizations identify when their performance processes need reform.

Designed for HR and Employee Relations Teams

Built with real workplace grievance processes in mind, this template captures:

• Specific concerns about forced distribution and quota systems
• Examples of unfair ranking outcomes and morale impact
• Details about how ranking systems affect collaboration and teamwork
• Impact on diversity, equity and inclusion
• Concrete suggestions for improvement
• Optional anonymity to encourage honest feedback

The form uses conditional logic to adapt questions based on the type of complaint, ensuring you gather relevant details without overwhelming the employee. You can embed this form in your intranet, link it from your employee handbook, or share it during performance review cycles to proactively gather feedback.

Automate Your Grievance Workflow

Paperform's built-in automations mean every complaint can trigger the right next steps:

• Route complaints to the appropriate HR business partner or employee relations lead based on department or concern type
• Create case tickets automatically in your HRIS or case management system
• Send acknowledgment emails confirming receipt and outlining next steps
• Trigger Stepper workflows to assign investigators, schedule meetings, and track resolution timelines

For organizations handling sensitive employee concerns, Paperform is SOC 2 Type II compliant with robust data security and access controls. You can also use Papersign to collect formal acknowledgments or settlement agreements as part of the resolution process, keeping everything linked to the original complaint.

Part of Your Employee Relations Toolkit

Whether you're responding to concerns about stack ranking, calibration practices, or forced curve grading, this template gives you a professional, empathetic starting point. Customize the questions, adjust the routing logic, and apply your organization's branding to create a form that employees trust and HR teams can act on.

Thousands of HR and people operations teams use Paperform to build confidential, compliant grievance processes that protect employees and help organizations improve. Get started today and turn feedback into meaningful change.