Ontario Review Board Application for Criminally Not Responsible (NCR) Detained Persons

Ontario Review Board Application for NCR Detained Persons

The Ontario Review Board (ORB) is responsible for making or reviewing dispositions for individuals found Not Criminally Responsible on Account of Mental Disorder (NCRMD) under Part XX.1 of the Criminal Code of Canada. If you or someone you represent has been found NCR and is subject to a detention order or other disposition, this application form helps you request a formal review hearing.

Who Should Use This Form

This application is designed for:

• Individuals found NCRMD who are detained in a psychiatric facility or subject to conditional discharge
• Legal counsel representing NCR accused persons
• Hospital administrators or designated persons acting on behalf of detained individuals
• Family members or guardians with proper authorization to apply on someone's behalf

What This Form Covers

This comprehensive Ontario Review Board application collects all necessary information required under the Criminal Code and Ontario regulations, including:

• Applicant and accused person details (if applying on behalf of someone else)
• Current disposition status and detention facility information
• Legal representation and contact information
• Grounds for review and supporting reasons
• Medical and psychiatric treatment history relevant to the review
• Proposed disposition requests (absolute discharge, conditional discharge, or detention with conditions)
• Supporting documentation uploads for medical reports, treatment plans, and other evidence
• Contact preferences for hearing notifications

The form uses conditional logic to adapt based on whether you're applying for yourself or on behalf of another person, and whether you have legal representation.

How Paperform Streamlines the ORB Application Process

Applying for an Ontario Review Board hearing involves complex legal and medical documentation that traditionally required paper forms, multiple mailings, and coordination between legal counsel, healthcare providers, and family members. Paperform transforms this process into a guided digital experience that ensures completeness, reduces errors, and speeds up submission.

For Legal Professionals and Duty Counsel

Criminal defense lawyers, mental health legal clinics, and duty counsel regularly file ORB applications for multiple clients. With Paperform:

• Create branded intake forms that match your firm's identity while collecting all ORB-required information
• Use conditional logic to show different questions based on disposition type, legal status, and review grounds
• Collect eSignatures via Papersign (papersign.com) for authorization forms, consent documents, and legal representation agreements
• Integrate with your practice management system through Stepper (stepper.io) to automatically create client files, trigger document preparation workflows, and set calendar reminders for hearing dates
• Secure client data with SOC 2 Type II compliance and role-based access controls for paralegals and junior lawyers

For Healthcare Facilities and Hospital Administrators

Provincial psychiatric hospitals, forensic units, and designated treatment facilities often assist NCR patients with review applications. Paperform allows you to:

• Standardize the application process across your facility with a consistent form all staff can use
• Attach medical reports and treatment plans directly within the form submission
• Route applications through internal approval workflows using Stepper before final submission to the ORB
• Track submission status and maintain organized records of all patient applications
• Coordinate between clinical teams and legal representatives with automated notifications

For Individuals and Family Members

For those navigating the ORB process without extensive legal support, Paperform provides:

• Clear, plain-language questions with helpful descriptions and guidance
• Progress saving so you can complete the form over multiple sessions
• Mobile-friendly design allowing completion from any device
• Automatic validation to ensure all required fields are completed before submission
• Confirmation emails with a copy of your submission for your records

Automating Post-Submission Workflows with Stepper

Once an ORB application is submitted, numerous follow-up tasks are typically required. Stepper (stepper.io), Paperform's AI-native workflow automation platform, can handle the entire post-submission process:

• Automatically route applications to the appropriate legal or clinical team based on facility, disposition type, or urgency
• Send confirmation notifications to the applicant, legal counsel, and hospital administrator simultaneously
• Create tasks in your project management system to gather supporting medical evidence
• Generate pre-filled document templates for supplementary submissions or hearing preparation materials
• Update case management databases with new application details and hearing request dates
• Set calendar reminders for filing deadlines, hearing dates, and annual review requirements
• Trigger follow-up emails requesting missing documentation or providing status updates

This automation ensures no application falls through the cracks and reduces administrative burden for everyone involved in the review process.

Legal Context and Compliance

Under Section 672.5 of the Criminal Code of Canada, an accused person (or their legal representative) may apply to the Review Board for a hearing to review their disposition at any time, subject to certain restrictions. The Ontario Review Board must hold annual reviews and considers factors including public safety, the mental condition of the accused, reintegration into society, and other needs of the accused.

This form template is designed to align with ORB procedures and Criminal Code requirements, but it is not a substitute for legal advice. Applicants are strongly encouraged to seek legal counsel from a lawyer experienced in mental health law or contact Legal Aid Ontario for assistance.

Privacy and Security

Applications to the Ontario Review Board contain sensitive personal health information, mental health records, and legal details. Paperform is SOC 2 Type II certified and GDPR compliant, ensuring your data is encrypted in transit and at rest. Access controls allow you to limit who can view submissions, and all activity is logged for audit purposes.

Note: Paperform is not HIPAA compliant and should not be used for applications requiring HIPAA-level protections in the United States. For Canadian healthcare contexts governed by PHIPA (Personal Health Information Protection Act) in Ontario, consult with your privacy officer to ensure compliance with your organization's policies.

Who Benefits from This Template

This Ontario Review Board application template is ideal for:

• Mental health legal clinics providing advocacy services to NCR clients
• Criminal defense firms with forensic psychiatry practices
• Provincial psychiatric hospitals and secure treatment facilities
• Community mental health organizations supporting individuals through the ORB process
• Court support programs assisting unrepresented NCR accused persons
• Family advocacy groups helping loved ones navigate the review system

Get Started Today

Whether you're a legal professional managing multiple ORB cases, a hospital administrator streamlining patient applications, or an individual seeking review of your disposition, this Paperform template provides a professional, secure, and efficient way to initiate the Ontario Review Board hearing process. Customize the form to match your organization's branding, add your own internal tracking fields, and connect it to your existing systems through Stepper or native integrations.

With Paperform's intuitive editor, you can adapt this template to your specific workflow in minutes—no coding required. Trusted by legal and healthcare organizations across Canada, Paperform gives you enterprise-grade security with small-business simplicity.