Office Supply Request Form

Managing office supply requests shouldn't mean chasing down approvals or losing track of department budgets. This Office Supply Request Form gives your team a centralized, professional way to request materials, supplies, and equipment—while keeping purchasing organized and budgets under control.

Whether you're a small business managing a single office or a growing company with multiple departments, this template helps you replace scattered email chains and spreadsheets with a clear, trackable workflow. Employees can quickly submit supply requests, select from preferred vendors, and route approvals directly to their manager—all in one beautifully designed form.

Built for SMB purchasing workflows

This form is designed for office managers, operations teams, and department heads who need visibility into what's being ordered, who's ordering it, and how much it's costing. It captures essential details like item descriptions, quantities, estimated costs, and urgency levels, then routes each request to the appropriate manager for approval.

The form includes conditional logic that adapts based on urgency and budget impact, ensuring high-priority or high-value requests get the attention they need. You can also track which department is making the request and align purchases with vendor preferences to streamline procurement.

Automate approvals with Stepper

Take this form further by connecting it to Stepper, Paperform's AI-native workflow builder. You can automatically route requests to different managers based on department, send approval notifications via email or Slack, update your inventory tracking sheet in Google Sheets or Airtable, and even trigger purchase orders once a request is approved.

With Stepper, you turn each submission into a multi-step workflow that keeps your purchasing process moving without manual handoffs or bottlenecks.

Perfect for operations, admin, and finance teams

This template is ideal for businesses in professional services, education, healthcare administration, coworking spaces, agencies, and corporate offices—anywhere teams need a simple, scalable way to manage office supply requests while maintaining budget oversight and approval workflows.

With Paperform's doc-style editor, you can customize this form to match your branding, add your own item catalog or vendor lists, and adjust approval logic to fit your team's structure. Plus, with built-in integrations and Stepper workflows, you'll keep everything connected and your purchasing process running smoothly.