Office Relocation Vendor Bid Comparison Form

Moving offices is a complex undertaking that requires careful vendor selection. This Office Relocation Vendor Bid Comparison Form helps facilities managers, office managers, and operations teams collect comprehensive bids from moving companies in a standardized format, making it easy to compare quotes side-by-side and select the best partner for your relocation.

Whether you're moving a small office across town or relocating an entire corporate headquarters, this form captures everything you need to evaluate moving vendors: detailed pricing breakdowns, insurance coverage specifics, proposed timelines, additional services (packing, IT disconnection/reconnection, storage), and verified references from past clients.

Built with Paperform, this template gives you a professional, on-brand submission experience that moving companies can complete quickly. All responses flow into your preferred project management tool or spreadsheet via Stepper, allowing you to build automated comparison workflows—sending follow-up questions to top candidates, scheduling site visits, or routing approvals to stakeholders based on budget thresholds.

Perfect for facilities managers, real estate teams, HR departments coordinating relocations, and anyone responsible for office moves, this form template ensures you collect consistent, comparable information from every vendor. Replace scattered email chains and inconsistent quotes with a single, organized system that helps you make confident decisions and negotiate better terms.

With conditional logic built in, the form adapts to the specific services you need—whether that's specialized IT equipment handling, secure document destruction, or temporary storage solutions. The result is a faster, more transparent vendor selection process that reduces relocation stress and keeps your move on schedule and on budget.