Moving offices shouldn't mean losing track of critical documents or accidentally destroying records you need to keep. This Office Relocation Document Retention & Archiving Form helps facilities managers, records coordinators, and administrative teams maintain control over physical and digital files during desk moves, office relocations, and space changes.

Whether you're coordinating a single department move or a full office relocation, this template guides employees through proper document classification, retention schedule verification, and archiving decisions. It captures detailed file box inventories, identifies records requiring off-site storage, flags documents ready for digitization, and schedules secure destruction for expired materials—all in one streamlined workflow.

Perfect for facilities managers, office managers, records managers, compliance officers, and administrative teams handling relocations across corporate offices, legal firms, healthcare facilities, financial institutions, and any regulated industry where document retention matters.

Built on Paperform's flexible platform, you can customize retention categories to match your organization's policies, add conditional logic to route different document types appropriately, and integrate with your records management system or storage vendors. Use Stepper (stepper.io) to automate follow-up workflows—triggering storage pickup notifications, digitization team assignments, or destruction vendor scheduling based on each submission.

This template helps you relocate with confidence, knowing every box is accounted for, retention requirements are met, and nothing important gets lost in the move.