Office Building Found Item Report

Streamline Lost Property Management in Your Office Building

Managing found items in multi-tenant office buildings can be complex. Between tracking locations across multiple floors and suites, coordinating with building management, and ensuring items reach their rightful owners, the process often involves endless email chains and manual record-keeping.

This Office Building Found Item Report template from Paperform simplifies the entire workflow. Whether you're a property manager, security personnel, or a helpful tenant who's found something, this form captures everything needed to facilitate a quick return.

Built for Commercial Property Management

The form is designed specifically for office building environments where precise location matters. Capture the exact floor, suite number, and specific location within the building where an item was found. This level of detail helps match items to their owners quickly, especially in large multi-tenant properties.

Building managers receive instant notifications with all relevant details, and the structured data makes it easy to maintain a searchable log of found items. Use Stepper to automatically send notifications to relevant tenants based on the floor or suite where an item was found, or sync reports directly to your property management system.

Professional and Efficient

The template includes fields for detailed item descriptions, photos, and finder contact information, ensuring you have everything needed to facilitate returns while maintaining security protocols. Set up automated disposal timelines and reminders so items don't accumulate indefinitely in your lost and found.

Perfect for commercial real estate firms, property management companies, coworking spaces, and corporate office administrators, this template helps you provide excellent tenant service while keeping organized records for compliance and reporting.

With Paperform's conditional logic and integration capabilities, you can customize the workflow to match your building's specific policies—whether that means routing high-value items differently, notifying specific departments, or triggering different processes based on item type.