Netherlands Employee Onboarding Form

Simplify Netherlands Employee Onboarding with Paperform

Onboarding employees in the Netherlands requires careful attention to Dutch regulatory requirements—from collecting Burgerservicenummer (BSN) details to verifying work permits and assessing 30% ruling eligibility. For HR teams, international employers, and recruitment agencies operating in the Netherlands, managing these compliance touchpoints across emails, PDFs and spreadsheets creates risk and delays.

This Netherlands Employee Onboarding Form template brings everything into one professional, compliant workflow. Built specifically for Dutch employment regulations, it guides new hires through providing their BSN, residential status, work permit documentation, and 30% tax ruling eligibility details—all in a single, mobile-friendly form that feels on-brand and professional.

Built for Dutch HR compliance and efficiency

Whether you're a Dutch SMB expanding your team, an international company hiring locally, or a staffing agency placing candidates across the Netherlands, this template is designed to meet your needs:

• BSN collection and validation: Capture Burgerservicenummer details with clear guidance to ensure accuracy from day one.
• Work permit verification: Use conditional logic to collect the right documentation based on nationality and residency status, ensuring compliance with Dutch immigration requirements.
• 30% ruling eligibility screening: Quickly identify candidates who may qualify for the 30% tax facility, helping you support employees with their applications and improve your talent proposition.
• KVK and payroll readiness: Gather all essential details—from bank accounts (IBAN) to emergency contacts—in a structured format that feeds directly into your payroll and HR systems.

Automate what happens next with Stepper

Once your new employee submits their onboarding form, you can use Stepper—Paperform's AI-native workflow builder—to automatically route information to the right places. Create approval flows for work permit reviews, trigger welcome emails, update your HRIS or payroll platform, and assign onboarding tasks to managers. Stepper keeps your team in sync without manual handoffs, so compliance never slips through the cracks.

Professional, compliant and ready to use

This template is ready to customise with your company branding, additional fields or internal checkpoints. Paperform's conditional logic ensures employees only see the questions relevant to their situation, making the experience faster and more intuitive. And with SOC 2 Type II compliance, data residency controls and secure submission handling, you can trust that sensitive employee information is protected.

Trusted by HR teams and agencies across Europe, this Netherlands Employee Onboarding Form helps you hire compliantly, onboard faster, and create a great first impression for every new team member.