Moving Company Customer Data Consent Form

Moving Company Customer Data Consent Form

When you're handling someone's entire household or business inventory, trust and transparency around data collection are essential. This Moving Company Customer Data Consent Form template helps moving and relocation companies clearly explain what customer information they collect, why they need it, and how they'll use it—all while staying compliant with privacy regulations.

What this form covers

This consent form is designed for moving companies that need customer approval to:

• Capture inventory photos and videos of items before, during and after the move
• Store address information (current and destination) for logistics and service delivery
• Access insurance claims documentation if damage or loss occurs
• Share shipment tracking data via email, SMS or customer portals
• Request service reviews and testimonials post-move for marketing purposes

Each section clearly explains the purpose, gives customers control over what they consent to, and documents their agreement in a legally sound format.

Why moving companies need this form

Whether you're a local moving service, long-distance carrier or corporate relocation specialist, this form protects both your business and your customers. It ensures you have explicit permission to handle sensitive information like home addresses, property images and personal contact details—data that's core to delivering great service but also carries privacy obligations under GDPR, CCPA and other regulations.

By using Paperform's conditional logic, you can tailor follow-up questions based on which consents customers grant. For example, if they opt in to shipment tracking, you can immediately collect their preferred contact method. If they decline review requests, you won't send post-move surveys.

Automate consent workflows with Stepper

Once a customer submits this form, you can use Stepper to automatically route their consent preferences into your CRM, update your communication lists, trigger shipment tracking setup, or flag accounts that require extra privacy handling. This keeps your operations team in sync and reduces the risk of accidentally contacting customers who've opted out of marketing communications.

Make it yours

This template includes all the core consent categories moving companies typically need, but you can easily add or remove sections to match your specific services—whether that's storage access, third-party carrier sharing, or international shipment data transfers. Paperform's doc-style editor makes it simple to adjust wording, add your branding, and embed the form directly on your booking or customer portal pages.

Trusted by moving companies and logistics providers who need compliant, customer-friendly consent collection without adding friction to the booking process.