Meditation & Movement Wellness Intake Form

Transform Your Wellness Practice with a Meditation & Movement Intake Form

Starting a meditation and movement wellness program is a deeply personal journey. Whether you're a yoga studio, wellness coach, meditation teacher, or holistic health practitioner, understanding each client's unique physical, mental, and emotional landscape is essential for creating transformative experiences.

This Meditation & Movement Wellness Intake Form helps you gather comprehensive information about new clients before their first session—covering everything from stress levels and sleep quality to breathwork experience and somatic awareness. Built with Paperform, it creates a warm, welcoming onboarding experience that reflects the mindful nature of your practice.

Why Wellness Practitioners Choose This Template

Rather than juggling paper forms, email chains, and scattered notes, this intake form consolidates everything you need into one beautiful, easy-to-complete experience. New clients can fill it out from any device, at their own pace, giving you the insights needed to tailor your guidance from day one.

For yoga studios and meditation centers, this form helps you understand each student's experience level, physical limitations, and mental health considerations before they step onto the mat. For wellness coaches and somatic therapists, it creates a foundation for personalized programs that honor where clients are starting from. For holistic health practitioners, it bridges the gap between mind and body, capturing the whole-person perspective that makes your work so effective.

What Makes This Form Special

This template goes beyond basic contact information to explore the nuances of mindfulness and movement practice:

• Stress and anxiety assessment helps you understand current mental health patterns and triggers
• Sleep quality questions reveal how rest and recovery are impacting overall wellbeing
• Movement and exercise history ensures you create safe, appropriate physical practices
• Breathwork and meditation experience lets you meet clients exactly where they are in their practice
• Somatic awareness questions help identify body-mind connection and areas needing gentle attention
• Goals and intentions capture what brought them to your program and what they hope to achieve

The form uses Paperform's conditional logic to adapt based on responses—if someone indicates chronic pain, you'll see follow-up questions about location and severity. If they're new to meditation, you can gather different information than for experienced practitioners. This creates a personalized experience that never feels overwhelming.

Designed for the Wellness Industry

The template features a calming, mindful aesthetic with gentle colors and thoughtful spacing that mirrors the peaceful energy of your practice. You can customize fonts, add your studio's imagery, include video welcomes from instructors, or embed guided breathing exercises right into the form.

Because Paperform works like editing a document, you can easily adjust questions to match your specific modality—whether that's yin yoga, MBSR meditation, somatic experiencing, qigong, or trauma-informed movement. Add questions about specific health conditions relevant to your practice, remove sections that don't apply, or include intake assessments unique to your training.

Streamline Your Onboarding Workflow

Once a client submits their intake form, Paperform can automatically:

• Send a personalized welcome email with class schedules, preparation tips, and what to expect
• Create a client profile in your CRM or practice management software
• Alert you via Slack or email when new intakes need review
• Store responses securely in Google Sheets, Airtable, or your preferred database

For studios and practices using Stepper (stepper.io), you can build even more sophisticated workflows—like automatically scheduling follow-up consultations, sending pre-class reminders, or triggering different onboarding sequences for beginners versus advanced practitioners.

Collect Payment and Book Sessions Seamlessly

If you offer paid programs or require session deposits, simply add Paperform's payment fields to collect fees via Stripe, PayPal, or Square directly within the intake form. You can also embed scheduling fields so clients book their first session while completing intake—reducing no-shows and creating momentum right from the start.

For practitioners who need signed consent forms or liability waivers, Papersign (papersign.com) integrates seamlessly. After intake submission, automatically generate and send agreements for electronic signature, keeping everything organized and legally compliant.

Built for Practitioners Who Care About Experience

This form template is trusted by meditation teachers, yoga instructors, wellness coaches, somatic therapists, breathwork facilitators, and holistic health practitioners worldwide. It reflects the understanding that intake isn't just administrative—it's the first step in the healing journey.

With Paperform's SOC 2 Type II compliance and GDPR-friendly data handling, you can collect sensitive health information with confidence. Role-based permissions mean studio managers, teachers, and administrative staff can access exactly what they need, while client information stays secure.

Get Started in Minutes

Whether you're launching a new mindfulness program, scaling your wellness practice, or simply moving away from paper forms, this template gives you a professional starting point. Customize the questions, match your brand, and start gathering meaningful intake information that helps you serve each client more deeply.

Your clients deserve an intake experience as thoughtful as your practice. With Paperform, you can create exactly that—no coding required, just genuine care translated into a beautiful digital form.