Medical Research Data Use Agreement

Medical Research Data Use Agreement Template

Medical research relies on the ethical collection, protection, and use of participant data. This Medical Research Data Use Agreement template provides healthcare organizations, research institutions, and clinical trial coordinators with a clear, compliant framework for obtaining informed consent around data usage, de-identification protocols, and publication rights.

Why this template matters for healthcare research

Clinical research generates sensitive health information that must be handled with care. This template helps you:

• Establish clear data governance by documenting exactly how participant data will be used, stored, and shared
• Meet regulatory requirements around informed consent, HIPAA de-identification standards, and research ethics
• Build participant trust through transparent communication about data handling practices
• Streamline the consent process for research coordinators and IRB submissions

Who should use this template

This data use agreement is designed for:

• Clinical research organizations conducting trials and observational studies
• Academic medical centers and university research departments
• Healthcare providers participating in multi-site research studies
• Pharmaceutical and biotech companies running patient-centered research
• Research coordinators managing participant enrollment and consent
• IRB administrators standardizing consent documentation

What's included

The template covers essential data governance elements:

• Participant and principal investigator information
• Research study details and objectives
• Comprehensive data de-identification and privacy protocols
• Granular data sharing permissions (internal team, collaborators, public databases)
• Publication and presentation rights
• Data retention and destruction policies
• Consent for future research use
• Withdrawal procedures and participant rights

Customize and automate with Paperform

Use Paperform's conditional logic to show or hide sections based on study type, jurisdiction, or participant preferences. Connect submissions to your research database or CRM, and use Stepper to automatically route signed agreements to your IRB, research coordinators, and compliance teams. Need signatures? Integrate with Papersign to collect legally binding eSignatures from both participants and investigators, creating a complete audit trail for your research files.

This template helps research teams balance robust data protection with the flexibility needed to advance medical science—all while keeping participants informed and in control of their information.