Managed IT Services RFP Submission Form

Streamline Your Managed IT Services RFP Process

Evaluating managed IT service providers shouldn't mean sorting through inconsistent proposals and missing information. This Managed IT Services RFP Submission Form gives procurement teams, IT managers, and decision-makers a standardized way to collect detailed, comparable proposals from multiple vendors—all in one place.

Built specifically for businesses seeking managed IT services, this template captures everything you need to make an informed decision: service desk support levels, network monitoring capabilities, backup and disaster recovery solutions, cybersecurity offerings, help desk response times, SLA commitments, and transparent per-device pricing.

Perfect for IT procurement teams and service providers

Whether you're a mid-market company upgrading your IT support, a growing business outsourcing your infrastructure management, or a procurement professional running a formal RFP process, this form ensures every vendor provides the same level of detail. Service providers benefit too—by responding through a structured form, they can showcase their strengths clearly and avoid the back-and-forth of incomplete submissions.

Capture the details that matter

This template goes beyond basic contact information. You'll collect specifics on 24/7 support availability, escalation procedures, monitoring tools, patch management protocols, backup frequencies, security certifications, incident response times, and flexible pricing models. Conditional logic reveals relevant follow-up questions based on service types, so you get depth without overwhelming respondents.

Automate your vendor evaluation workflow

Once submissions come in, Paperform's native integrations and Stepper (stepper.io) workflows can automatically route responses to evaluation committees, log vendor details in your CRM or project management tool, send confirmation emails with next steps, and even trigger calendar invites for vendor presentations. No more manual data entry or lost spreadsheets.

Secure, compliant, and built to scale

With SOC 2 Type II compliance, role-based permissions, and data residency controls, this form meets the security standards required for vendor procurement processes. Whether you're collecting one proposal or running a multi-stage RFP for enterprise IT services, Paperform scales with your needs while keeping everything organized and auditable.

Start collecting better RFP responses today and make smarter IT vendor decisions faster.