Land Certificate Verification Request Form (Sertifikat Tanah)

Streamline Your Land Certificate Verification with Paperform

Whether you're purchasing property, conducting due diligence, or verifying ownership rights in Indonesia, obtaining accurate land certificate verification from the National Land Agency (Badan Pertanahan Nasional/BPN) is essential. This Land Certificate Verification Request Form template makes the process straightforward, professional, and efficient.

Why Use This Land Certificate Verification Form?

Indonesia's property market requires meticulous documentation and verification processes. This form template helps property buyers, legal professionals, notaries (PPAT), real estate agents, developers, and individual property owners streamline their Sertifikat Tanah verification requests with BPN offices across Indonesia.

Instead of filling out paper forms or navigating unclear processes, this digital form collects all necessary information in one place—from NIK and NPWP details to precise property boundaries and ownership history—ensuring your verification request is complete and accurate from the start.

Built for Indonesian Property Professionals

This template is specifically designed for:

• Legal professionals and notaries (PPAT) conducting property due diligence
• Real estate agents and property consultants verifying listings
• Property developers checking land titles before acquisition
• Individual property buyers conducting pre-purchase verification
• Financial institutions verifying collateral for property loans
• Government offices processing land administration requests

The form captures all required information for BPN verification including certificate type (Hak Milik, Hak Guna Bangunan, Hak Pakai), complete property identification numbers, precise boundary measurements, and ownership history documentation.

Complete Property Information Collection

This form template includes dedicated sections for:

• Applicant identification with NIK and NPWP verification
• Land certificate details including certificate number, type, and issuing office
• Property location and boundaries with precise measurements and neighboring properties
• Ownership history to identify any transfers or encumbrances
• BPN office selection for processing your request
• Supporting document uploads for title deeds, site maps, and identification
• Verification purpose to ensure proper processing

Automate Your Property Verification Workflow

With Paperform's powerful automation capabilities, you can transform this verification request form into a complete workflow solution:

Instant processing with Stepper workflows:

• Automatically route requests to the appropriate BPN office based on property location
• Send confirmation emails with tracking numbers and expected processing times
• Create digital folders in Google Drive or Dropbox for each verification request
• Update property management databases or CRM systems with submission details
• Notify relevant parties (buyers, sellers, legal teams) of verification status
• Generate summary reports for law firms or real estate agencies

Professional communication: Set up conditional email responses based on certificate type, verification purpose, or BPN office selection. Include relevant guidance, required follow-up documents, or processing timelines specific to each request type.

Payment integration: If you charge for verification assistance services, connect Stripe or other payment gateways to collect processing fees, express service charges, or consultation fees directly through the form.

Designed for Indonesian Regulatory Compliance

This template follows BPN administrative procedures and includes all standard fields required for land certificate verification requests. The form uses clear Indonesian terminology (Sertifikat Tanah, NIK, NPWP, Hak Milik) while maintaining a professional, government-appropriate format.

Conditional logic ensures applicants only see relevant fields based on their certificate type and verification needs, reducing confusion and improving completion rates.

Secure, Professional, and Mobile-Friendly

Paperform is SOC 2 Type II certified and GDPR compliant, ensuring sensitive property and personal information is handled securely. The form works seamlessly on mobile devices, allowing property agents to submit verification requests on-site during property inspections.

With custom branding options, you can match the form to your law firm, real estate agency, or consultancy's visual identity, maintaining professionalism throughout the client experience.

Integrate With Your Existing Tools

Connect this form with tools you already use:

• Google Sheets or Airtable to maintain verification request databases
• CRM systems like HubSpot or Pipedrive to track client property transactions
• Project management tools like Notion or Asana to manage verification timelines
• Slack or Microsoft Teams for instant team notifications
• Document management systems to organize uploaded certificates and maps

Ready to Modernize Your Property Verification Process?

This Land Certificate Verification Request Form template gives Indonesian property professionals, legal practitioners, and individual buyers a professional, efficient way to initiate BPN verification requests. Start with this template, customize it to your specific requirements, and connect it to your workflow tools to save hours of administrative time.

With Paperform, you get a complete solution that combines beautiful, on-brand forms with powerful automation—no coding required. Join over 500,000 teams worldwide who trust Paperform for their essential business processes.