Janitorial Supply Order Form with Smart Recommendations

Streamline Your Janitorial Supply Orders with Smart Recommendations

Managing janitorial supplies for commercial facilities, schools, healthcare centers, or office buildings doesn't have to be complicated. This janitorial supply order form template helps facility managers, cleaning companies, and operations teams order the right products in the right quantities—every time.

Built for facility management workflows

Instead of juggling spreadsheets, phone orders, and email chains, this Paperform template gives you a single professional ordering system that calculates facility square footage, recommends usage-based quantities, highlights eco-friendly alternatives, and schedules recurring deliveries. Perfect for facilities management companies, commercial cleaning services, property managers, schools, hospitals, and any business responsible for keeping spaces clean and well-stocked.

The form includes an intelligent square footage calculator that helps determine how much product you'll actually need based on your facility size and cleaning frequency. Conditional logic shows relevant eco-friendly alternatives when customers indicate interest in sustainable options, and the scheduling fields make it simple to set up recurring delivery schedules—weekly, bi-weekly, or monthly.

Automate your supply chain with Stepper

Once a janitorial supply order is submitted, you can use Stepper to automate your entire fulfillment workflow. Route orders to your warehouse team, update inventory systems, send confirmation emails with delivery tracking, create invoices in your accounting software, and trigger reorder reminders when stock runs low. For facility managers placing recurring orders, Stepper can automatically schedule future orders and sync delivery dates with your calendar.

Accept payments and manage complex pricing

With Paperform's built-in payment integrations, you can accept deposits, full payment, or invoice later—all within the same form. Use calculation fields to handle volume discounts, apply facility-size pricing tiers, add delivery fees based on location, and display real-time totals as customers build their order. Connect Stripe, PayPal, or Square and start taking payments immediately, with all transaction data tied to each submission for easy reconciliation.

Why facility managers choose Paperform

Trusted by facility management teams worldwide, Paperform makes it easy to create professional, on-brand order forms that work seamlessly across desktop and mobile devices. Whether you're a janitorial supply distributor, a facilities management company, or an in-house operations team, this template gives you the flexibility to match your brand, adapt to your product catalog, and scale as your business grows—all without writing a single line of code.