IT Security Architecture Review Board Submission Form

Streamline Security Architecture Reviews with Paperform

Every IT security architecture change carries significant risk and requires thorough evaluation before implementation. Whether you're proposing new infrastructure, modifying existing systems, or integrating third-party solutions, a structured Security Architecture Review Board (ARB) submission process ensures that security considerations, compliance requirements, and business impacts are properly assessed before any changes go live.

This IT Security Architecture Review Board Submission Form template provides a comprehensive framework for submitting, evaluating, and documenting security architecture proposals. Built specifically for IT security teams, architects, and compliance officers, this template transforms ad-hoc email chains and scattered documentation into a centralised, auditable approval process.

Why Your Organisation Needs a Structured ARB Process

Security architecture decisions have far-reaching implications. A poorly designed system can expose your organisation to data breaches, compliance violations, and operational disruptions. Yet many organisations still rely on informal review processes that lack consistency, accountability, and proper documentation.

With Paperform's Security Architecture Review Board template, you gain:

• Standardised submission criteria that ensure every proposal includes necessary security considerations, risk assessments, and compliance checks
• Comprehensive documentation of design decisions, security controls, and review outcomes for audit trails and future reference
• Conditional logic that adapts the form based on proposal type, risk level, and affected systems
• Automated routing to appropriate reviewers based on risk classification and system scope

Perfect for Security Teams Across Industries

This template serves organisations of all sizes that take security architecture seriously:

Technology companies and SaaS providers use it to evaluate new features, infrastructure changes, and third-party integrations before they reach production. Financial services firms and fintechs rely on it to maintain compliance with regulatory requirements while enabling innovation. Healthcare organisations use it to ensure HIPAA considerations are addressed in every architectural decision. Professional services firms leverage it to standardise security reviews across client projects and internal systems.

Whether you're a CISO, security architect, IT director, or compliance officer, this template provides the structure you need to make informed security decisions without slowing down legitimate business needs.

Key Features That Make Security Reviews Efficient

Comprehensive Proposal Documentation

The form captures everything reviewers need to make informed decisions: project overview and business justification, detailed architecture diagrams and technical specifications, data classification and sensitivity levels, affected systems and dependencies, and implementation timelines.

Security-Focused Assessment Sections

Purpose-built fields guide submitters through critical security considerations: threat modeling and attack surface analysis, authentication and authorisation mechanisms, data protection and encryption strategies, network security and segmentation, third-party dependencies and supply chain risks, and compliance requirements (SOC 2, ISO 27001, GDPR, HIPAA, PCI DSS).

Risk Classification and Impact Analysis

Built-in risk assessment framework helps categorise proposals by severity and business impact, ensuring high-risk changes receive appropriate scrutiny while low-risk changes move quickly through approval.

Decision Documentation and Action Items

The form doesn't just collect proposals—it documents review outcomes, conditions for approval, required remediation actions, and follow-up responsibilities, creating a complete audit trail.

Automate Your Security Review Workflow with Stepper

While this form provides an excellent foundation for collecting and organising security architecture proposals, the real power comes when you connect it to automated workflows using Stepper, Paperform's AI-native workflow automation platform.

Automatically route submissions to the right reviewers based on risk level, system classification, or compliance requirements. Send notifications to relevant stakeholders at each stage of the review process. Update project management tools like Jira, Asana, or Monday.com with new review requests and status changes. Generate approval documentation and store it in your document management system or shared drives. Track review metrics by logging proposal types, approval rates, and review cycle times in your analytics platform.

For organisations with mature security operations, Stepper can even trigger parallel review processes—routing high-risk proposals to multiple review boards simultaneously, scheduling review meetings based on submission priority, or automatically escalating proposals that haven't been reviewed within SLA timeframes.

Built for SOC 2 and Compliance-Ready Organisations

This template follows security best practices and supports audit requirements. Every submission is timestamped and attributed to a specific submitter. The complete proposal history, including all security considerations and risk assessments, is preserved. Decision documentation includes reviewer identities, approval conditions, and review dates. The structured format makes it easy to demonstrate to auditors that your organisation has a formal, consistent security review process.

Paperform itself is SOC 2 Type II certified, meaning your security review data is handled with enterprise-grade security controls. For organisations with specific compliance requirements, Paperform offers data residency options, SSO integration, and role-based access controls through higher-tier plans.

Customise for Your Organisation's Needs

While this template works immediately out of the box, you can easily adapt it to your organisation's specific security framework, compliance requirements, and review processes. Add custom security control categories aligned with your security framework (NIST, CIS, ISO 27001), include organisation-specific risk scoring criteria, integrate your existing threat modeling methodology, or add fields for specific compliance requirements unique to your industry.

Paperform's intuitive editor makes these customisations straightforward—no developer required. Your security team can own the form, iterate on the questions, and continuously improve the review process based on lessons learned.

Get Started in Minutes

Stop chasing down incomplete security proposals and start making faster, better-informed architecture decisions. This template provides everything you need to implement a professional Security Architecture Review Board process today.

With Paperform, you're not just collecting data—you're building a security-conscious culture where every architectural decision is thoroughly evaluated, properly documented, and aligned with your organisation's risk tolerance. Trusted by over 500K teams worldwide and backed by SOC 2 Type II certification, Paperform is the platform security professionals trust for critical workflows.