Influencer Trip Collaboration Form

Planning an influencer trip collaboration doesn't have to mean juggling endless email threads and scattered spreadsheets. This Influencer Trip Collaboration Form template helps brands, tourism boards, hotels, and PR agencies streamline every detail of travel partnerships—from itinerary planning and content deliverables to accommodation logistics and usage rights.

Whether you're organizing a destination takeover, a hotel stay partnership, or a brand trip with multiple creators, this form captures everything you need upfront: travel dates, content expectations, accommodation preferences, dietary requirements, reimbursement details, and the all-important usage rights and exclusivity terms. It's built for marketing teams and influencer managers who need clarity, accountability, and a professional first impression.

Using Paperform, you can customize this template to match your brand, embed it directly on campaign landing pages, or share it as a standalone collaboration portal. Conditional logic shows relevant fields based on trip type or creator tier, while built-in calculations can handle expense caps and reimbursement estimates. Once submitted, the form triggers your workflow—whether that's sending confirmations, creating project briefs in Notion or Asana, or logging details in your CRM.

For agencies managing multiple brand clients, Paperform's Agency+ plan lets you duplicate and white-label this form across portfolios, while Papersign can turn usage rights agreements into legally binding eSignature contracts without leaving your workflow. And with Stepper, you can automate the entire post-submission process: route approvals, send travel confirmations, update influencer databases, and create content calendars—all triggered by a single form.

This template is ideal for influencer marketing managers, brand partnerships teams, tourism marketers, PR agencies, hotel marketing coordinators, and anyone running creator-led travel campaigns. It's designed to professionalize your collaborations, reduce back-and-forth, and ensure both parties are crystal clear on expectations before the trip even begins.