Indoor Climbing Gym Staff Training Checklist

Streamline Climbing Gym Staff Training with Paperform

Running an indoor climbing gym means maintaining the highest safety and service standards—every shift, every day. This Indoor Climbing Gym Staff Training Checklist template helps gym managers, climbing instructors and operations teams track staff competency across belay certification renewals, emergency protocols, customer service expectations and equipment maintenance procedures.

Whether you're onboarding new belayers, conducting quarterly safety refreshers or preparing for certification audits, this checklist ensures nothing falls through the cracks. Built for climbing gyms, bouldering centres and adventure facilities that take safety seriously.

Who this template is for

This form is designed for:

• Climbing gym managers and operations directors conducting regular staff training and compliance checks
• Head instructors and safety officers tracking belay certifications and emergency procedure competency
• Facility owners maintaining training records for insurance and liability purposes
• HR teams documenting employee training completion and skill development

Perfect for gyms of all sizes—from boutique bouldering studios to large climbing facilities with multiple walls and programs.

What's included in this template

This comprehensive training checklist covers the four core pillars of climbing gym staff competency:

Belay Certification & Renewal: Track current certification status, expiry dates, belay technique assessment (lead, top-rope, auto-belay), catch test completion and instructor observations. Ensures every staff member is qualified and up-to-date.

Emergency Procedures Review: Verify knowledge of evacuation protocols, injury response procedures, rescue scenarios, AED/first aid readiness and emergency contact procedures. Safety incidents require immediate, confident action—this section confirms your team is prepared.

Customer Service Standards: Assess staff understanding of gym policies, member onboarding processes, conflict resolution, communication standards and the culture of inclusivity that makes climbers feel welcome and supported.

Equipment Maintenance Protocols: Confirm competency in daily equipment inspections, rope retirement procedures, harness and carabiner checks, wall hold maintenance and documentation requirements that keep your facility safe and compliant.

Each section uses clear yes/no checklists, observation notes and competency ratings so supervisors can quickly identify gaps and provide targeted coaching. The form also captures trainer details, training dates and next review schedules—perfect for audit trails and compliance documentation.

Why Paperform is perfect for climbing gym training

Paperform makes it easy to create branded, mobile-friendly checklists that work in the field—whether you're clipping in at the wall or reviewing protocols in the staff room. Customize the form to match your gym's specific training modules, certification requirements and brand identity without any coding.

Go digital, stay organised: Replace clipboards and paper checklists with a form that automatically logs every training session. Access submissions instantly from any device, filter by staff member or training type, and never lose another signed checklist.

Automate follow-ups with Stepper: Connect your form to Stepper to trigger automated workflows when certifications are due to expire, training gaps are identified, or competency reviews are completed. Send renewal reminders to staff, notify managers of incomplete training, and keep your team's skills sharp—all automatically.

Track and report with ease: Use Paperform's built-in analytics and AI Insights to spot trends across your training program. Which emergency procedures need more practice? Which staff members are due for belay renewal? Get answers fast without exporting to spreadsheets.

Integrate with your tools: Send training completion data to your HR system, sync with Google Calendar for scheduled refreshers, or push notifications to Slack when a team member completes their checklist. Paperform connects with thousands of tools via native integrations, Zapier, Make and webhooks.

Built for safety-first facilities

Climbing gyms operate in a high-risk environment where training and compliance aren't optional—they're essential. This template helps you maintain the documentation and consistency that insurance providers, industry certifications and local regulations require, while making the training process smoother for your staff.

Trusted by recreation facilities, adventure centres and gyms worldwide, Paperform is SOC 2 Type II and GDPR compliant, giving you the security and reliability you need for sensitive staff records.

Get started in minutes

This template is ready to use out of the box, or you can customise it to fit your gym's unique training framework. Add your logo, adjust the checklist items to reflect your SOPs, include photos or videos of proper technique, and create a training tool that feels like part of your team.

Whether you're preparing for a busy season, rolling out new safety protocols or just raising the bar on staff development, Paperform gives you the flexibility and power to run professional training programs without hiring a developer.

Start tracking staff training the smart way—because in climbing, preparation is everything.