Hospital Capital Equipment Approval Request Form

Streamline Capital Equipment Approvals with Professional Forms

Managing capital equipment requests in healthcare facilities requires careful coordination between clinical teams, finance departments, and administration. This Hospital Capital Equipment Approval Request Form template helps hospitals, medical centers, and healthcare organizations create a structured approval process that captures all necessary information—from clinical justification to vendor comparisons—in one professional submission.

Built for Healthcare Operations Teams

Whether you're a hospital administrator, department manager, medical director, or procurement specialist, this template provides a standardized approach to capital equipment requests. It ensures that every submission includes clinical justification, financial analysis, vendor comparisons, installation requirements, and training plans before reaching decision-makers.

Paperform's conditional logic guides requesters through the appropriate sections based on equipment type and urgency, while calculation fields can automatically compute total cost of ownership. The clean, professional layout ensures submissions are complete and easy to review during approval workflows.

Automate Your Approval Workflow

Once a request is submitted through Paperform, you can use Stepper (stepper.io) to automatically route the approval through your hospital's chain of command—notifying department heads, finance teams, and medical directors based on equipment cost or category. Track approval status, send reminders for pending reviews, and maintain a complete audit trail of every capital equipment decision.

Need authorization signatures? Connect Papersign (papersign.com) to automatically generate equipment purchase authorization documents from approved requests, collecting medical director and CFO eSignatures before procurement begins.

Integration with Healthcare Systems

Paperform integrates seamlessly with project management tools like Asana or Monday.com to track equipment installation timelines, connects with Google Sheets or Airtable to maintain your capital equipment register, and syncs with communication platforms like Slack to notify stakeholders when high-value requests are submitted. All while maintaining SOC 2 Type II compliance for your healthcare data security requirements.