Healthcare Access Program Enrollment Form

Healthcare Access Program Enrollment Form

Access to quality healthcare shouldn't depend on your income. This Healthcare Access Program Enrollment Form is designed specifically for community health centers, federally qualified health centers (FQHCs), free clinics, and nonprofit healthcare organizations serving underserved populations.

Built with Paperform, this template helps you efficiently enroll patients into sliding fee discount programs while maintaining dignity, privacy, and compliance with federal poverty guidelines and HRSA requirements.

Why healthcare providers choose this template

Streamlined income verification: Collect household income, family size, and supporting documentation in a single, secure submission. The form intelligently calculates federal poverty level (FPL) percentages and suggests appropriate discount tiers based on your sliding fee scale.

Comprehensive patient intake: Beyond financial screening, gather essential demographic information, insurance status, primary care needs, and enabling services requirements—all without overwhelming the patient with separate forms.

Service coordination built in: Identify needs for transportation assistance, interpretation services, medication assistance programs, and case management right at enrollment, so your care team can proactively coordinate wrap-around services.

Culturally responsive design: The form can be easily translated, includes language preference capture, and uses clear, accessible language appropriate for diverse literacy levels and cultural backgrounds.

Perfect for community health organizations

This template serves the unique needs of:

• FQHCs and look-alikes implementing sliding fee discount programs under HRSA guidelines
• Free and charitable clinics determining eligibility for no-cost or reduced-cost care
• Hospital financial assistance programs enrolling uninsured and underinsured patients
• Community health workers supporting vulnerable populations with program navigation
• Public health departments managing special access programs for maternal health, chronic disease, or preventive care
• Nonprofit health organizations coordinating care for immigrants, refugees, homeless populations, and other underserved communities

Automate eligibility and reduce administrative burden

Connect this form to your workflows using Stepper to automatically:

• Calculate FPL percentages and assign discount tiers
• Send submissions to your EHR or patient management system
• Route cases to financial counselors, case managers, or enrollment specialists
• Trigger follow-up for missing documentation
• Schedule appointments with appropriate providers based on chief complaint
• Connect patients to enabling services like transportation, interpretation, or prescription assistance

This automation means faster approvals, reduced paperwork for staff, and quicker access to care for the patients who need it most.

Secure, compliant, and patient-centered

Paperform is SOC 2 Type II certified and offers robust security controls to protect sensitive patient and financial information. While not HIPAA-compliant, Paperform provides encryption, access controls, and audit trails suitable for non-PHI intake processes like program enrollment and financial screening.

The form's conditional logic adapts questions based on insurance status, household composition, and service needs—creating a personalized experience that respects each patient's unique situation without asking unnecessary questions.

Built for the humans behind healthcare access

Over 500,000 teams trust Paperform to handle their most important processes. For community health organizations, that means replacing complicated PDF packets, manual calculations, and disconnected systems with one intelligent form that works as hard as your mission-driven team.

Start with this template, customize it to match your specific sliding fee policy and enabling services, and give your patients a welcoming first step toward the care they deserve.