Gym Waiver and Membership Agreement

Running a gym or fitness studio means balancing member safety, legal protection, and smooth onboarding—all before someone picks up their first weight. This Gym Waiver and Membership Agreement template brings everything together in one professional, legally-sound form that covers health screening, assumption of risk, photo consent, billing authorization, and cancellation policies.

Whether you're managing a boutique studio, CrossFit box, yoga space, or full-service gym, this template is designed for fitness business owners, personal trainers, and gym managers who need to protect their business while creating a welcoming first impression. Instead of juggling paper contracts, scattered PDFs, and manual filing, Paperform lets you collect everything digitally, store submissions securely, and route new member data straight into your CRM, scheduling tool, or member management platform.

The form walks new members through a structured health and fitness questionnaire to flag any medical conditions or injuries that require attention, then clearly outlines the inherent risks of physical activity and secures informed consent. It includes optional photo and video release for marketing purposes, captures billing details and payment authorization, and sets transparent expectations around membership terms, freezes, and cancellations.

With Paperform's conditional logic, you can adapt questions based on membership type—monthly vs. annual, personal training add-ons, class packages—and use calculation fields to display pricing, prorated fees, or discounts in real time. Connect the form to Stripe or PayPal to collect joining fees or first-month dues on the spot, and sync submissions to tools like Mindbody, Glofox, Trainerize, or your own member database via Stepper workflows or native integrations.

For gym chains or franchises, Paperform's roles, permissions, and branding controls let you roll this template out across locations while keeping member data secure and compliant. Plus, with SOC 2 Type II compliance and the ability to store completed waivers for the lifetime of each membership, you've got a defensible audit trail if questions ever arise.

Stop chasing signed paperwork and streamline your member onboarding with a form that's as professional as your facility.