Grocery Store Surplus Donation Form

Streamline Your Food Rescue Program with Paperform

Grocery stores and food retailers play a vital role in reducing food waste while supporting their communities. This Grocery Store Surplus Donation Form helps stores efficiently coordinate with food banks, food rescue organizations, and nonprofit partners to donate surplus inventory before it goes to waste.

Built specifically for food rescue programs, this template captures essential details including product categories, quantities, best-by dates, storage requirements, and preferred pickup times. Whether you're a single store location or managing multiple sites, this form creates a clear paper trail for tax deductions while ensuring food safety compliance.

Perfect for grocery stores, supermarkets, food co-ops, and wholesale clubs

The form is designed for stores of all sizes looking to formalize their donation process. It helps coordinate daily or weekly pickups, track different product categories (produce, dairy, bakery, meat, frozen goods, and more), and communicate special handling requirements to rescue partners.

Automate coordination with Stepper

Use Stepper to turn each donation submission into an automated workflow. Notify your food rescue partner instantly via email or SMS, create calendar events for pickup scheduling, log donations in your inventory system, and maintain records for tax reporting—all triggered automatically when the form is submitted.

Keep records organized with Papersign

For larger donations or recurring partnership agreements, use Papersign to generate and sign donation receipts, liability waivers, or memorandums of understanding. This keeps your nonprofit partnerships documented and provides both parties with secure, timestamped records.

This template helps grocery retailers fight food insecurity while reducing waste, maximizing tax benefits, and building stronger community relationships. Start coordinating your food rescue donations with Paperform today.