GDPR-Compliant Donation Form with Gift Aid

GDPR-Compliant Donation Form for Nonprofits

Accepting donations online should be simple, secure, and fully compliant with EU data protection regulations. This GDPR-compliant donation form template helps charities and nonprofit organizations collect donations while respecting donor privacy, obtaining proper consent, and meeting all GDPR requirements.

Whether you're a small charity, large nonprofit, or social enterprise operating in the EU or accepting donations from EU residents, this template gives you a donation form that handles Gift Aid declarations, manages donor recognition preferences, and includes all necessary GDPR documentation—all within a professionally designed, conversion-optimized experience.

Why GDPR compliance matters for nonprofit donations

Under GDPR, charities must be transparent about how they collect, use, and store donor data. This includes obtaining clear consent for marketing communications, explaining data retention periods, and providing donors with control over their personal information. Noncompliance can result in significant fines and, more importantly, damage the trust that donors place in your organization.

This template is designed for nonprofits operating in the UK, EU, and other regions with strict data protection requirements. It includes all the essential GDPR elements while maintaining a donor-friendly experience that encourages giving.

What makes this form template GDPR-compliant

This donation form template includes all the necessary components for GDPR compliance:

• Explicit consent checkboxes for data processing and marketing communications (pre-ticked boxes are not allowed under GDPR)
• Clear privacy notices explaining how donor data will be used and stored
• Data retention information so donors know how long you'll keep their information
• Gift Aid declarations with the required UK tax information and consent language
• Donor recognition preferences allowing supporters to control how their name is used
• Right to withdraw consent information included in confirmation emails
• Secure payment processing through Stripe, PayPal, or other GDPR-compliant processors

The form uses conditional logic to show relevant fields only when needed, keeping the experience streamlined while ensuring all legal requirements are met.

Perfect for charities, nonprofits, and fundraising campaigns

This template works for a wide range of nonprofit organizations and fundraising scenarios:

• Registered charities collecting one-time or recurring donations with Gift Aid
• Nonprofit organizations running capital campaigns or annual giving programs
• Community groups accepting donations for specific projects or causes
• Religious organizations managing tithes, offerings, and charitable giving
• Educational institutions receiving alumni donations and scholarship funds
• Arts and culture organizations accepting patron donations and memberships
• Environmental and advocacy groups collecting supporter contributions

Whether you're managing donations for a small local charity or a large international nonprofit, this template provides the legal framework and user experience you need.

Gift Aid declarations made simple

For UK charities, Gift Aid can increase the value of each donation by 25% at no cost to the donor. This template includes a properly formatted Gift Aid declaration that meets HMRC requirements, including:

• Confirmation that the donor is a UK taxpayer
• Declaration language approved by HMRC
• Date of declaration and donor details
• Past donation coverage option (for existing donors)

The Gift Aid section appears conditionally based on donor location or can be shown to all donors, making it easy to maximize your fundraising revenue while staying compliant.

Donor recognition preferences and data control

Every donor has different preferences about recognition and privacy. This form gives donors full control:

• Public recognition options: Allow donors to choose whether their name appears in donor lists, annual reports, or on recognition walls
• Anonymity options: Give donors the choice to remain completely anonymous
• Communication preferences: Let donors opt in to newsletters, appeals, and event invitations separately
• In memory or in honor options: Enable tribute donations with notification preferences

These options respect donor autonomy while giving your nonprofit valuable insight into supporter preferences.

Built for conversion and ease of use

GDPR compliance doesn't have to mean long, complicated forms. This template uses Paperform's powerful features to create a donation experience that converts:

• Clean, professional design that builds trust and reflects your brand
• Conditional logic that shows only relevant fields, reducing form fatigue
• Multiple payment options including credit cards, PayPal, and recurring subscriptions
• Mobile-optimized layout ensuring donors can give on any device
• Custom donation amounts with suggested giving levels
• Instant confirmation emails with tax receipt information

The form can be customized to match your nonprofit's branding, embedded on your website, or used as a standalone donation page with a custom domain.

Automated workflows for donation management

Connect this form to Stepper (stepper.io) to automate your donation workflow:

• Send personalized thank-you emails based on donation amount or frequency
• Update your donor database in Airtable, Salesforce, or other CRM systems
• Notify your finance team of new donations for Gift Aid processing
• Add donors to specific email lists based on their communication preferences
• Create tasks for donor stewardship and recognition activities

These automations ensure every donor receives timely acknowledgment while reducing manual admin work for your fundraising team.

Secure data handling and reporting

Paperform is SOC 2 Type II compliant and provides the security features nonprofits need:

• Encrypted data storage protecting donor information
• Secure payment processing that never exposes card details
• Data residency controls for organizations with specific requirements
• Role-based access ensuring only authorized staff see donor data
• Audit trails tracking who accessed what information and when

You can export donation data for your accounting system, generate reports for your board, or integrate with your existing nonprofit CRM—all while maintaining GDPR compliance.

Easy customization for your cause

Every nonprofit is unique, and this template is designed to adapt:

• Add custom fields for campaign codes, corporate matching, or tribute information
• Modify giving levels to match your fundraising goals
• Include impact statements showing donors how their gift makes a difference
• Add images or video sharing your mission and creating emotional connection
• Customize confirmation pages with next steps, social sharing, or volunteer opportunities

Paperform's document-style editor makes it easy to adjust the form without any coding, so your fundraising team maintains full control.

GDPR, Gift Aid, and growing your mission

This template gives your nonprofit a professional, compliant foundation for online fundraising. By respecting donor privacy, providing transparency, and making giving easy, you'll build trust with supporters while maximizing the impact of every donation.

Whether you're launching your first online donation form or upgrading an existing system, this GDPR-compliant template ensures you're meeting legal requirements while providing an excellent donor experience that encourages generosity and long-term support.

Start accepting donations with confidence, knowing your form meets GDPR requirements, maximizes Gift Aid claims, and respects donor preferences every step of the way.