GDPR Automated Decision-Making Disclosure Form

GDPR Automated Decision-Making Disclosure Form

As organisations increasingly rely on AI and algorithmic systems to make decisions that affect individuals, GDPR Article 22 mandates transparency and safeguards. This GDPR Automated Decision-Making Disclosure Form template helps your organisation comply with EU data protection requirements by clearly explaining how automated decisions are made and giving data subjects the right to request human intervention.

Whether you're running credit assessments, job application screening, fraud detection systems, or personalised pricing algorithms, this template ensures you meet your legal obligations under GDPR while building trust with your users.

Built for EU compliance and data subject rights

This form template addresses the core requirements of GDPR Article 22, which gives individuals the right not to be subject to decisions based solely on automated processing that produces legal or similarly significant effects. The form provides:

• Clear disclosure of what automated decision-making processes your organisation uses
• Transparent explanation of the logic, significance and consequences
• Easy access to request human review of automated decisions
• Options to object to automated processing
• Documentation of consent where required

For legal teams, compliance officers, DPOs (Data Protection Officers), and privacy managers working across the EU, UK, and other GDPR-aligned jurisdictions, this template creates an auditable record of transparency and data subject engagement.

Streamline compliance with Paperform

Rather than managing disclosure requests through scattered emails or static PDF forms, Paperform lets you create an on-brand, accessible form that guides data subjects through their rights while automatically routing requests to the right team members.

Use conditional logic to show different disclosure information based on the type of automated processing, integrate with your compliance management system via Stepper workflows to trigger internal reviews, and maintain complete records of all requests and responses. You can even set up automated acknowledgment emails to reassure individuals that their request is being processed within the GDPR-mandated timeframes.

Who this template is for

This form template is ideal for:

• Legal and compliance teams managing GDPR Article 22 obligations
• Data Protection Officers (DPOs) implementing privacy-by-design practices
• HR departments using automated recruitment screening tools
• Financial services employing credit scoring or risk assessment algorithms
• E-commerce platforms using dynamic pricing or recommendation engines
• SaaS companies with AI-driven features affecting user access or pricing
• Marketing teams using automated profiling for targeting decisions

The template works across industries—from fintech and recruitment to retail and professional services—anywhere automated decisions create legal or significant effects for individuals under EU law.

Automate your compliance workflow

Pair this template with Stepper to automatically route human review requests to the appropriate decision-makers, log requests in your compliance management system, update CRM records with consent preferences, and send status updates at key milestones. You can also trigger follow-up workflows to ensure reviews are completed within required timeframes and maintain an audit trail for regulatory inspections.

Get started with this template today and ensure your organisation meets GDPR Article 22 requirements while demonstrating respect for data subject rights.