Food Supplier Vendor Registration Form

Streamline Your Food Supplier Registration Process

For restaurants, cafes, and food service businesses, bringing on new food suppliers requires careful vetting and documentation. This Food Supplier Vendor Registration Form helps you efficiently onboard suppliers while capturing all the essential compliance, safety, and operational information you need.

Why This Template Works for Food Service Businesses

Instead of managing spreadsheets, email chains, and scattered PDFs, this form centralizes your entire supplier registration workflow in one professional, branded experience. Potential vendors can submit their FDA certifications, allergen management protocols, delivery capabilities, and complete product catalogs—all in a single submission.

The form is designed specifically for the food industry, with dedicated sections for food safety compliance, allergen declarations, temperature control requirements, and delivery logistics. Whether you're a single-location restaurant or a multi-unit hospitality group, you can customize this template to match your specific procurement standards.

Built-in Compliance and Automation

Paperform makes it easy to maintain food safety standards while keeping your vendor onboarding efficient. Use conditional logic to show additional questions based on product categories or compliance requirements. Connect the form to your procurement software, accounting systems, or Google Sheets to automatically route new supplier information where it needs to go.

Need approvals before activating a new vendor? Use Stepper to create an automated workflow that sends submissions to your head chef, operations manager, or purchasing director for review, then updates your vendor database once approved.

Professional Forms That Match Your Brand

With Paperform's document-style editor, you can create supplier registration forms that look professional and on-brand—not like generic surveys. Add your restaurant logo, customize colors and fonts to match your brand guidelines, and embed the form directly on your website or send it as a standalone link.

For restaurant groups and hospitality agencies managing multiple properties, Paperform's Agency+ plan lets you create separate vendor portals for each location while maintaining centralized oversight.

Secure, Compliant Vendor Management

Food supplier relationships require trust and documentation. Paperform is SOC 2 Type II certified and offers secure file uploads for certificates, insurance documents, and product specifications. All submissions are encrypted and can be exported for your records or compliance audits.

Start building stronger supplier relationships with a registration process that's thorough, professional, and easy for vendors to complete.