Finnish Corporate Governance Statement Template

Finnish Corporate Governance Statement Template for Listed Companies

If you're a listed company in Finland, preparing your annual corporate governance statement is a critical regulatory requirement—and one that demands precision, transparency and compliance with both the Finnish Corporate Governance Code and Securities Markets Act. This Finnish Corporate Governance Statement Template is designed specifically for public companies, investor relations teams, compliance officers and corporate secretaries who need a clear, structured way to collect, organise and document governance disclosures.

Rather than wrestling with Word documents, email chains or disconnected spreadsheets, this Paperform template gives you a single, professional form that walks through every section of the governance statement—from board composition and remuneration to audit processes, risk management and deviations from the Code. You can customise the questions, add your company branding and ensure consistent, accurate reporting year after year.

Why Finnish listed companies choose Paperform for governance reporting

Corporate governance statements are high-stakes documents. They're scrutinised by regulators, investors, auditors and the media. Using a form-based approach may sound unconventional, but for teams managing complex compliance workflows, Paperform offers real advantages:

• Structured data collection: Instead of free-form documents, you gather governance information in a consistent, repeatable format—making it easier to spot gaps, track changes over time and prepare for audits.
• Conditional logic and smart routing: Show or hide sections based on company structure, board composition or whether you're reporting deviations from the Code, so respondents only see what's relevant to them.
• Collaboration and version control: Multiple stakeholders (Legal, IR, Board Secretariat) can contribute to different sections, with all responses captured in one place and timestamped for your records.
• Secure, compliant infrastructure: Paperform is SOC 2 Type II certified and GDPR compliant, with data residency controls and encryption—important for handling sensitive governance data and director information.

Once your governance statement is complete, you can export the data to PDF, Word or your preferred format, integrate it with your document management system via Stepper (stepper.io) workflows, or feed it into your annual report production pipeline.

What's included in this template

This template is structured around the key disclosure areas required by the Finnish Corporate Governance Code (2020) and typical regulatory expectations for listed companies:

1. Company Information: Business ID (Y-tunnus), company name, listing details, financial year and contact information.
2. Governance Framework: Description of applicable codes, any deviations and explanations, links to governance policies and charters.
3. General Meeting: Details on shareholder meetings, voting procedures, shareholder rights and attendance.
4. Board of Directors: Member details (names, roles, independence status, appointment dates), diversity metrics, number of meetings, attendance records and key responsibilities.
5. Board Committees: Audit, Remuneration and Nomination committee compositions, mandates, meeting frequency and activities.
6. CEO and Management Team: Executive leadership details, responsibilities and reporting lines.
7. Remuneration: Overview of director and executive remuneration principles, decision-making processes and links to the separate remuneration report.
8. Internal Control and Risk Management: Description of systems, processes, key risks and oversight mechanisms.
9. Audit and External Auditor: Auditor details, fees, non-audit services and auditor independence safeguards.
10. Insider Management: Procedures for handling inside information, insider lists and trading restrictions.
11. Related Party Transactions: Disclosure of material related party dealings and approval processes.
12. Communications and Transparency: Investor relations practices, reporting calendar and disclosure policies.

Each section includes fields for narrative descriptions, structured data (dates, numbers, names) and file uploads for supporting documents, policies or charters.

Who this template is for

This form is designed for:

• Listed companies on Nasdaq Helsinki or other Finnish regulated markets preparing their annual corporate governance statement.
• Corporate secretaries and legal teams responsible for compiling governance disclosures and ensuring compliance with the Finnish Corporate Governance Code.
• Investor relations and compliance officers coordinating input from the Board, committees, auditors and management.
• Board members and executives contributing information on their roles, responsibilities, meeting attendance and remuneration.
• Audit and advisory firms supporting listed companies with governance documentation and regulatory reporting.

Whether you're a large-cap corporation with a complex governance structure or a growth company recently listed, this template adapts to your needs and scales as your reporting requirements evolve.

Automate your governance workflow with Stepper

Preparing a corporate governance statement is rarely a one-person job. It involves gathering input from directors, updating policies, reconciling meeting records and coordinating with external auditors and legal counsel. Stepper (stepper.io), Paperform's AI-native workflow builder, can automate much of this process:

• Route submissions for review: Send draft sections to the Board Chair, Audit Committee or external counsel for review and approval before finalisation.
• Sync with your document repository: Automatically upload completed statements, board charters and policies to SharePoint, Google Drive or your corporate document management system.
• Trigger reminders and deadlines: Set up automated reminders for contributors if certain sections are incomplete, ensuring timely completion ahead of your annual report deadline.
• Log and archive submissions: Keep a timestamped audit trail of each year's governance statement, making it easy to track changes, prepare for regulatory inspections or respond to investor queries.

By connecting this Paperform template to Stepper workflows, you turn a static form into the backbone of a repeatable, auditable governance reporting process.

Compliance, security and data residency

Corporate governance data is sensitive—containing director personal information, remuneration details, insider lists and strategic risk assessments. Paperform's SOC 2 Type II certification, GDPR compliance and optional data residency controls mean you can trust the platform to handle this information securely. Add SSO, role-based permissions and secure file uploads, and you have a solution that meets the expectations of regulators, auditors and your own data protection officer.

Get started with Paperform today

Finland's listed companies operate in a transparent, rules-based environment where governance quality directly impacts investor confidence and market reputation. This Finnish Corporate Governance Statement Template gives you a modern, efficient way to meet those expectations—bringing structure, consistency and security to your annual reporting process.

Paperform is trusted by over 500,000 teams worldwide, SOC2 Type II and GDPR compliant, and built for businesses that need professional forms and automations without coding. Start with this template, adapt it to your company's governance framework and streamline your compliance workflow today.