Financial Planner Project Hours Tracking Form

Track Every Hour of Your Financial Planning Process

Financial planners juggle multiple client projects simultaneously, each requiring meticulous time allocation across research, analysis, and client interaction. This Financial Planner Project Hours Tracking Form helps you accurately capture billable and non-billable hours across every phase of comprehensive plan development—from initial data gathering sessions through software analysis time, recommendation research, and final presentation prep.

Built for Financial Planning Workflows

Whether you're an independent RIA, work at a wealth management firm, or run your own financial planning practice, tracking time accurately is essential for billing accuracy, capacity planning, and understanding project profitability. This template breaks down the planning process into clear categories that reflect how financial planners actually work:

• Data gathering and client meetings – Initial consultations, follow-up sessions, and information collection
• Analysis and software time – Hours spent in financial planning software running scenarios and projections
• Research and recommendations – Time invested researching investment options, tax strategies, and creating tailored recommendations
• Presentation preparation – Building client-facing deliverables and rehearsing presentations

Streamline Time Tracking with Paperform

This form template integrates seamlessly into your existing workflow. Submit daily or weekly time logs that automatically flow into your project management system, accounting software, or billing platform through Stepper workflows. Set up automations to:

• Route time entries to different billing codes or client files based on project type
• Calculate billable totals automatically and sync to QuickBooks, Xero, or your invoicing system
• Alert project managers when hours approach budget thresholds
• Generate weekly summaries for team capacity planning and resource allocation

With Paperform's calculation fields and conditional logic, you can build in overtime alerts, track utilization rates, and ensure every hour contributes to your practice's profitability. The form works beautifully on mobile, so you can log time immediately after client meetings or research sessions, improving accuracy and reducing end-of-week guesswork.

Trusted by financial advisors, wealth managers, and CFP professionals, this template brings structure to the often-chaotic process of time tracking in financial planning practices.