FBI Evidence Chain of Custody Incident Report

FBI Evidence Chain of Custody Incident Report Template

Maintaining an unbroken chain of custody is fundamental to the integrity of evidence in law enforcement investigations. When breaks or irregularities occur, they must be documented immediately and thoroughly. This FBI Evidence Chain of Custody Incident Report template provides a structured, professional solution for federal law enforcement agencies, police departments, and investigative units to report and review custody breaks.

Why Chain of Custody Documentation Matters

Every time evidence changes hands or a discrepancy is discovered, proper documentation protects the integrity of criminal cases. This template ensures that incident reports capture all critical details—from item descriptions and custody sequences to case impact assessments and supervisory approvals—creating an auditable record that stands up in court.

Built for Law Enforcement Workflows

This template is designed specifically for evidence custodians, forensic specialists, case agents, and supervisory personnel who need to document:

• Evidence description and identification details including item numbers, case references, and physical descriptions
• Incident timeline and discovery with precise dates, times, and circumstances
• Break in sequence documentation detailing what occurred and who was involved
• Case impact assessment evaluating potential effects on prosecution and investigation
• Supervisory review and corrective actions ensuring proper oversight and remediation

Streamline Reporting with Paperform

Rather than relying on static PDFs or paper forms that get lost in filing cabinets, Paperform transforms your chain of custody incident reporting into a digital, trackable process. Submissions can automatically notify supervisors, sync to case management systems via Stepper workflows, and create audit-ready records with timestamps and eSignatures through Papersign.

Conditional logic ensures that high-impact incidents trigger immediate escalation, while all submissions are securely stored and searchable—critical capabilities for agencies managing hundreds of active cases simultaneously.

Professional, Compliant, and Secure

This template reflects the formal, detail-oriented standards expected in federal law enforcement contexts. With Paperform's SOC 2 Type II compliance, role-based permissions, and data residency controls, your sensitive incident reports remain secure while remaining accessible to authorized personnel who need them.

Whether you're in a federal bureau, state police department, county sheriff's office, or forensic laboratory, this template helps maintain the evidentiary standards that cases depend on.