Farmstay Accommodation Application

Streamline Your Farmstay Bookings with Paperform

Finding the right guests for your farmstay, agritourism property, or working farm accommodation requires more than a basic booking form. You need to understand their agricultural interests, assess their physical capabilities for farm activities, coordinate meal plans, and ensure they're truly prepared for the farm experience. That's where this Farmstay Accommodation Application template becomes invaluable.

Built for Modern Agritourism & Working Farms

Whether you run a rustic farm B&B, an educational farmstay program, a working ranch with guest accommodations, or an organic farm offering immersive experiences, this template helps you gather everything you need upfront. It collects essential guest information, evaluates their experience with farm life, assesses their interest in hands-on agricultural work, and captures dietary requirements and meal plan preferences—all in one professional, easy-to-complete form.

The template is designed specifically for farm owners, agritourism operators, sustainable agriculture educators, and rural hospitality providers who want to match the right guests with the right farm experience while managing expectations from day one.

What Makes This Template Perfect for Farmstay Operations

This application form goes beyond standard accommodation booking by addressing the unique needs of farm-based hospitality. It includes sections for agricultural background and interests, physical ability self-assessment for farm tasks, availability for morning and evening chores, dietary restrictions for farm-to-table meals, and expectations around animal interaction and outdoor work.

By using Paperform's conditional logic, the form adapts to each applicant's responses. If someone indicates they're interested in participating in farm work, additional questions appear about their physical capabilities, previous experience, and preferred activities like animal husbandry, crop harvesting, or equipment operation. If they select meal plan participation, detailed dietary preference questions automatically display.

Seamless Payments, Booking Management & Guest Communication

The template includes built-in payment collection through Paperform's native integrations with Stripe, PayPal, and Square, allowing you to collect deposits, full accommodation fees, or meal plan charges directly in the application. You can set up tiered pricing based on accommodation type (farmhouse room, cottage, camping), length of stay, and meal plan options, with automatic calculations that update in real-time.

Connect the form to your calendar system to manage booking dates and availability, ensuring you don't accidentally double-book your limited farmstay accommodations. Each submission can trigger customized confirmation emails that include farm arrival instructions, what to pack for farm work, safety guidelines, and a welcome message that sets the tone for their agricultural experience.

For farms that require liability waivers or work agreements, you can seamlessly connect approved applications to Papersign (papersign.com) to send digital consent forms, farm safety acknowledgments, or volunteer work agreements for secure eSignature. This keeps your entire guest onboarding process—from application through legal documentation—in one connected system with a complete audit trail.

Automate Your Farmstay Workflows with Stepper

Once an application is submitted, Stepper (stepper.io) can transform your manual follow-up process into an automated workflow. Set up multi-step sequences that route applications to different team members based on the type of farm experience requested, send reminder emails about what to bring for farm activities, update your farm management spreadsheet or CRM, and create tasks for preparing guest accommodations and meal plans.

For example, when someone applies for a working farmstay with morning chore participation, Stepper can automatically notify your farm manager, add them to your meal planning spreadsheet with their dietary restrictions, send them a pre-arrival information packet about farm safety and appropriate clothing, and schedule a follow-up check-in email for after their departure to gather feedback. This kind of workflow automation means less time managing paperwork and more time focusing on what matters—running your farm and creating memorable guest experiences.

Perfect for Multiple Farmstay Models

This template works beautifully for various agritourism and farm accommodation scenarios including traditional farmstay B&Bs where guests enjoy farm life observation with optional participation, educational farm programs where visitors learn sustainable agriculture practices, working farmstays (WWOOFing-style) where guests exchange labor for accommodation, farm-to-table culinary experiences with cooking classes and meal participation, sustainable agriculture internships and apprenticeships, and rural retreat centers on working farms.

The form's flexibility through Paperform's customization options means you can adapt it to match your specific farm operation, whether you're focused on organic vegetables, livestock management, vineyard operations, permaculture education, or heritage breed conservation.

Professional Design That Reflects Your Farm Brand

First impressions matter, even for rustic farm accommodations. Using Paperform's document-style editor, you can add your farm's photos showing happy guests working alongside animals, beautiful landscape shots of your property, images of farm-to-table meals, and videos showcasing daily farm life. These visual elements help applicants envision their experience while reinforcing the authentic, hands-on nature of your farmstay.

Customize the form's theme with earthy colors, rustic fonts, and imagery that matches your farm's brand identity and values. Whether your aesthetic is modern sustainable agriculture, traditional heritage farming, or bohemian homesteading, the form can reflect that vibe while remaining completely functional and easy to complete on any device.

Data-Driven Decisions for Your Agritourism Business

Paperform's built-in analytics and AI Insights help you understand trends in your farmstay applications. Discover which types of farm experiences are most popular, what seasons attract the most interest, which agricultural activities guests are most excited about, and what dietary accommodations you need to plan for. These insights help you refine your offerings, adjust pricing, plan seasonal activities, and market to the right audience.

Export submission data to Google Sheets, Airtable, or your CRM to track booking patterns, manage guest relationships, and build a database of past farmstay participants for future marketing campaigns and repeat visit opportunities.

Trusted, Secure & Compliant

As a farmstay operator, you're collecting personal information, potentially processing payments, and managing liability considerations. Paperform's SOC 2 Type II compliance, robust data encryption, and secure payment processing give you and your guests peace of mind. All data is stored securely and you maintain full control over how information is used and shared.

Get Started in Minutes

This Farmstay Accommodation Application template is ready to use right out of the box, but fully customizable to match your unique farm operation. Add or remove questions based on your specific requirements, adjust pricing for your accommodation and meal plans, customize confirmation messages with your farm's personality, and connect to the tools you already use for calendar management, guest communication, and financial tracking.

Join hundreds of farm operators, agritourism businesses, and rural hospitality providers who trust Paperform to manage their guest applications with professionalism and ease. Start accepting farmstay applications today and spend less time on admin, more time in the fields.