Event Planning Vendor Application Form

Streamline Your Event Vendor Applications with Paperform

Finding the right vendors can make or break any event. Whether you're an event planning agency, wedding coordinator, corporate event manager, or venue owner, this Event Planning Vendor Application Form helps you collect everything you need to evaluate potential partners—all in one professional, branded form.

Built for Event Professionals Who Value Quality

This template is designed specifically for event planners, venue managers, and event coordinators who need to vet vendors efficiently. Instead of juggling email threads, scattered PDFs, and incomplete information, you get a structured application that captures:

• Vendor contact and business details with proper licensing information
• Event type experience across weddings, corporate events, festivals, and more
• Service offerings and specializations to match client needs
• Liability insurance verification with policy numbers and coverage amounts
• Cancellation and refund policies clearly documented upfront
• Portfolio submissions with image uploads and past event references
• Pricing structures and availability details
• Network connections for vendor referrals and collaborations

Why Event Planners Choose Paperform

Event planning businesses need forms that reflect their brand and professionalism. With Paperform's doc-style editor, you can customize this template to match your agency's look and feel—adding your logo, brand colors, custom imagery, and even video introductions. The form works beautifully on any device, so vendors can apply from their phone, tablet, or desktop.

Once submitted, applications can automatically sync to your CRM, Google Sheets, or Airtable for easy tracking. Use Stepper (stepper.io) to build automated workflows that send different follow-up emails based on vendor type, trigger Slack notifications for high-priority applications, or create tasks in your project management tools for vendor interviews.

Perfect for Growing Event Businesses

Whether you're building a preferred vendor directory, expanding your network for a busy season, or vetting suppliers for a specific high-profile event, this template gives you the structure you need without the rigidity of traditional forms. Conditional logic ensures vendors only see relevant questions based on their service category, creating a smooth application experience that reflects well on your business.

Trusted by event planning agencies, venue managers, and wedding coordinators worldwide, Paperform helps you maintain professional standards while saving hours of admin time. Start accepting vendor applications today and build the network your clients deserve.